Employment Opportunities at USD

5193

Undergraduate Admissions celebrates innovative thinkers who are determined to create lasting change. Our students and faculty members embrace change and relish being part of a globally-minded community of scholars.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

This role requires an excellent understanding of database and CRM systems as well as the maintenance of electronic records and reports. Exceptional attention to organization and detail and a high degree of accuracy is required. The data processing assistant must also possess the ability to work with other staff members and campus departments as a part of a team. Strong verbal and written communication skills, excellent judgment and an ability to perform concentrated efforts of data cleanups and application processing during peak admissions periods are also required. Because of the sensitive nature of admissions work, maintaining a high degree of confidentiality is required.

Duties and Responsibilities:

Application Processing:

• Data entry of application information from all sources into the database
• Updating application information and decisions
• Data cleansing of applicant information
• Organizing, imaging, and indexing of credentials and other documents
• Assisting with applicant correspondence

Providing support for the Director of Admissions:

• Working with high profile (special interest) applicants by communicating directly with the applicants and their families. 
• Serving as liaison between Admissions and the Offices of the President and Vice-Presidents with regard to special interest applicants.
• Maintaining accurate records of special interest referrals.
• Coordinating and attending meetings with offices and departments related to special interest applicants (i.e. President and VP’s) and marketing efforts (i.e. Housing, Public Safety, University Marketing and Alumni Relations)

Inquiry processing:

• Data entry of inquiry information from all sources into the database
• Data cleansing of inquiry information
• Assisting with other inquiry correspondence

General clerical duties:

• Emailing, faxing, general communication

Other special projects as needed:

• Testing new technology features as well as standard features after system upgrades
• Phones and front desk coverage

Special Conditions of Employment:

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• High School diploma required; Bachelors degree preferred but not required. 
• Experience in a higher education environment is preferred but not required.

Preferred Qualifications:

• Two years of data entry experience is required, three or more years of experience is preferred.  

Performance Expectations - Knowledge, Skills and Abilities:

• Strong work ethic
• Excellent written and interpersonal communication skills
• Well-developed diplomacy skills
• Ability to exercise strong judgment in delicate situations
• Excellent organizational skills, attention to detail and the ability to use discretion when working with confidential materials and government documents
• Ability to set priorities and maintain focus in a busy office setting
• Familiarity with general clerical procedures
• Knowledge of databases and CRM systems such as Banner/Ellucian and Salesforce.,
• Familiarity with Microsoft Office and Google Suite
• Must be reliable and able to keep regularly scheduled working hours. With advance notice, some evenings and/or weekends may be required.

$22.00 - $24.50 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours: 37.5 hours per week

Closing date: March 25, 2025

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.