| Department Description: |
USD Dining Services is a not-for-profit department within Auxiliary Services that proudly serves the campus community and annually allocates earnings back to the University of San Diego and students. USD Dining is consistently ranked among the best university dining programs in the nation.
Auxiliary Services comprises a diverse group of nine internal departments that strive to meet the needs of our campus community in a sustainable and fiscally sound manner. Auxiliary Services is responsible for the overall management, planning, budgeting, staffing and directing of: Campus Card, Catering, Conferences, Dining, La Gran Terraza, Mail Center, Torero Store, University Copy, Student Affairs Facilities and additional ancillary businesses.
Auxiliary Services facilitates learning and growth beyond the classroom while providing a high-quality campus experience for students through nationally recognized programs and innovative services.
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| Detailed Description: |
The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission of creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.
The Receiving and Purchasing Manager administers and coordinates purchasing of food, supplies, and equipment using generally accepted purchasing procedures in support of student dining, catering and conferences, auxiliary shops, and services. Works with management staff to develop product specifications, new product recommendations, and sources, and oversees the receiving and storage procedures for all storerooms. Prepares and executes bids, meet with brokers and vendors, establish daily/weekly delivery schedules, monitors contract negotiations and compliance, and resolves any product problems.
Manages the Auxiliary Foodservice Suite and Prism software for receiving, purchasing, and inventory. Responsible for implementing the Dining Services software (FSS, Caterease, and Net Nutrition). Works with dining management to ensure recipe, service menu, forecasting, and inventory maintenance is current. Analyzes and update recipe data on an ongoing basis in the FSS system, use recipes, service summary reports, and forecast reports. Responsible for compliance with the use of Auxiliary approved vendors.
Duties and Responsibilities:
Purchasing
- Primary responsibility for the purchasing of Auxiliary food, equipment, and supplies. With the Director and Dining Services management coordinates all food, supply, and equipment specification to ensure quality, cost-effective purchasing.
- Develops, implements and supervises the storeroom operation to include procedures, policies, communication flow, and necessary forms.
- Maintains updated records on product information and available suppliers. Sets up demonstrations and tastings as needed.
- Processes purchasing requisitions to the University Procurement Department. Develops and maintains relationships with vendors, brokers, and sales representatives to obtain equipment and the best prices on purchases.
- Works with all managers in developing and facilitating manufacturer promotions.
- Assists Managers in locating specialty items for foods for special events and/or sales promotions.
- Maintains and enforces departmental purchasing guidelines in coordination with the management team.
- Assures that University guidelines for purchasing are followed.
- Upholds vendor and approved items process for Auxiliary Services and consults Business Director for newly approved items.
- Primary contact for USD Procurement department. Maintains purchasing information, files, and records (i.e. Requests for Proposals, purchase orders, vendor files, etc) including insurance certificates and compliance requirements.
- Other purchasing job duties as assigned.
Manage and administer the Dining Services Foodservice Suite software
- Manage the day to day system operation and performs troubleshooting as needed
- Maintains item and vendor cards.
- Reviews and maintains an accurate database, including global recipes/inventories, unit menus, and nutritional information.
- Recommends, implements evaluates and oversees procedures for department inventory control.
- Create and implements the recipe database for all departments.
Maintains Controls/Financial
- Supervises accurate monthly inventories.
- Controls use of labor in the storeroom through effective scheduling, proper training, and supervision.
- Reviews manpower needs in the storeroom and evaluates labor cost. Develops and produces weekly and monthly Inventory reports, purchasing reports, product velocity reports, variance reports and pricing reports.
- Develops and provides on a monthly and annual basis analysis of purchasing trends and variances.
- Identifies deviations from desired results and develops and executes corrective action plans.
- Maintains proper security of all areas, equipment, and food products. Assists in the evaluation, development, and implementation of proper policies and procedures for purchasing and the store's operation.
- With the Business Director, evaluates, develops and implements policies and procedures for the department. Assists in establishing and maintaining goals for purchasing and the store's operation, and in conjunction with the Business Director, assist in setting goals for the department.
Management of purchasing and receiving department
- Ensures prompt, friendly service.
- Responsible for the supervision, training, discipline, and evaluation of receiving and storeroom staff, including proper safety and sanitation methods and techniques.
- Provide leadership, guidance, and support for receiving and storeroom staff through clear and professional communication.
- Assures compliance with Auxiliary Services policies and procedures Assures that high-quality standard is maintained throughout the operating hours, including service quality, storeroom appearance, and sanitation standards.
- Assists in the coordination and supervision of shutdown periods, including extensive cleanup operations.
- Attends conferences and/or workshops that will benefit the operation of units.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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