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Circulation and Technology Support Specialist
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Staff, Copley Library
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2974
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| Reporting to the Access and Outreach Services Librarian, the Circulation and Technology Support Specialist functions as a member of a cross-trained Access and Outreach Services team designed to provide excellent service at the first point of contact for library users, which is the Circulation Desk. |
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Plumber 2
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Staff, Facilities
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3207
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| The work at this grade involves installing, modifying, and repairing new and existing utility, supply, and disposal systems and equipment such as sewage, water, oil, and gas distribution systems, and water closets, tubs, fire sprinkler systems, and showers. Works from building plans, design drawings, and sketches to plan and lay out the routing, placement, slant, slope, fall, and proper operation of systems and equipment. Must then install or replace such systems/equipment. Must have extensive knowledge of the operation of various systems and equipment, and of how they are placed, slanted, and sloped. Work is often done with little or no advice. The supervisor checks work only to see that it meets accepted trade standards. |
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Executive Assistant 1
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Staff, Facilities
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3203
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| This recruitment is “Department Only”. Only non-temporary regular benefit-based employees currently working for this department are eligible to apply and be considered for this position.
Under supervision, executes various executive level administrative duties for Facilities Management and provides direct support to the Assistant Vice President and three Directors in all functions such as calendar management, scheduling, and meeting deadlines. Other duties include but are not limited to: customer service, coordination of all personnel actions for approximately 200 employees, payroll processing, formulating and generating reports/correspondence, word processing, spreadsheets, data base, record keeping, photocopying, answering telephones, special projects, and various other activities related to the Facilities Management Operations. Deals with highly sensitive issues and confidential matters. |
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HVAC/Refrigeration System Mechanic 1
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Staff, Facilities
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3204
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| The HVAC/Refrigeration System Mechanic 1 performs skilled level work but not at the journey-level required to maintain HVAC/Refrigeration systems and equipment. Under the guidance of the HVAC/Refrigeration System Mechanic 2, diagnose, repairs and replaces electrical and mechanical components and controls to maintain peak operating efficiency and reduce energy consumption; performs preventative and predictive maintenance inspections and adjustments to maximize equipment system life-cycle. |
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Electrician 2
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Staff, Facilities
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3205
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| The Electrician 2 performs highly skilled journey-level work required to operate and maintain electrical systems and equipment. Diagnose, repairs and replaces electrical, lighting and fire alarm components and controls to maintain peak operating efficiency and improve campus electrical system reliability. Performs preventative and predictive maintenance inspections, diagnostics and adjustments to ensure safe operation of electrical systems. |
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Executive Assistant I
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Staff, School of Leadership and Education Sciences
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3180
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| Utilizes high-level administrative management and independent judgment to check, trace, and follow up on various complex administrative and program management issues. |
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Custodian 2
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Staff, Dining Services
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3149
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| The University seeks an individual with a strong interest in working in a mission-driven, faith-based institution. The role of custodian in working with the campus community and responsibilities of the position are significantly tethered in the university’s contemporary Roman Catholic mission. The Custodian is responsible for the cleaning, sanitation, maintenance, and security of assigned food service areas. |
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Grants & Contracts Accountant
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Staff, Finance
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2504
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| The Grants & Contract Accountant is completely responsible for the accounting and post-award administration of the University’s portfolio of private and governmental grants and contracts. This includes, but is not limited to, internal and external financial reporting for monthly, annual, and other periodic reporting deadlines. |
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Coordinator of Student Success -Temporary
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Staff, Joan B. Kroc School of Peace Studies
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3186
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| This is a part time, temporary, non-benefit based position with a projected assignment end date of January 2, 2022.
Serve as the point person for leading and coordinating on-going initiatives to support student success and career services. Work with team members in the Academic Programs Unit to implement platforms to assess the quality of the student experience, proposing adjustments and improvements. |
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Finance Assistant
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Staff, School of Law
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3136
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| The Finance Assistant provides budget, fiscal and administrative support for the Law School through direct support to the Assistant Dean for Finance and Administration in managing the annual budget, completing daily financial tasks, and providing administrative direction. |
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Program Coordinator, Professional and Public Programs
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Staff, Continuing Education
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3143
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| The Program Coordinator provides second-level support to students desiring assistance with any course, program and degree offered through Professional and Continuing Education if the Student Service Center is unable to resolve the issue. Provides direct support to instructors during their application, interview, selection, hiring, and scheduling process – with a keen focus on managing the university guidelines for background checks and HR compliance. Responsible for all aspects of providing services to effectively manage the Credit Validation Program process and act as the official point of contact (POC) for Credit Validation approvals. This includes ensuring accurate information on the website, forms, processes, customer follow-up, faculty grade posting, etc. is completed. Additionally, this position will also be community outreach in order to promote Credit Validation Program to applicable stakeholders. Provides first-level support for returning instructors scheduled to teach regarding their contracts, room requests, and course and enrollment management issues. Trains instructors in the use of the student information system so they can retrieve their rolls and rosters. Trains instructors in the use of the learning management system and electronic document distribution systems. For online programs, the Program Coordinator provides administrative and logistical support regarding educational program issues such as program planning, student consultation and advising, registration, courses selection, ordering course materials/textbooks, class schedules and timing, time management, and the timelines to complete all items regarding their degree program or course of student. Additionally, this position will review all of the online courses in the Learning Management System for quality assurance. Requires excellent communication skills in a fast-paced environment. |
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Scholarship Assistant I
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Staff, Office of Financial Aid
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3025
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| The Scholarship Assistant I assists in the management and administration of over $40 million dollars in scholarships from private donors, federal and state governments, and University of San Diego scholarship funds. |
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Program Assistant
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Staff, Continuing Education
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3026
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| The Program Assistant provides support to all individuals seeking information, enrollment and assistance with any course, program and degree offered through Professional and Continuing Education. |
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Custodian II
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Staff, Student Affairs
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3089
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| The University seeks an individual with a strong interest in working in a mission-driven, faith-based institution. The role of custodian in working with the campus community and responsibilities of the position are significantly tethered in the university’s contemporary Roman Catholic mission. The Custodian is responsible for the cleaning, sanitation, maintenance, and security of assigned food service areas. |
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Program Assistant - Online Degree Programs
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Staff, Continuing Education
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3028
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| The Program Assistant - Online Degree Programs provides administrative support to all individuals seeking information and assistance with degree programs offered through Professional and Continuing Education and partner schools. This position requires strong attention to detail, excellent communication skills and the ability to work in a fast-paced office environment. The Program Assistant must possess the ability to handle multiple tasks, requests, and web-based information tools in a calm and effective manner. This position requires a detail-oriented, independent worker who has the ability to collaborate and contribute in a team environment. The Program Assistant must have excellent customer service, execution, organizational and communication skills. Proven ability using computers for business applications, including word-processing, spreadsheets, data management and administrative systems software. Customer/student support experience preferred. |
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Records Assistant and Processing Archivist (LA3)
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Staff, Copley Library
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3029
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| Under the supervision of the Head of Archives, Special Collections, and Digital Initiatives, the Records Assistant and Processing Archivist is responsible for establishing and managing a records retention program for the university archives and processing new and existing archival collections in a wide variety of media formats. They participate in the creation of record retention schedules, finding aids, and digital collections for archival material, as well as providing training for support staff. The person in this position also provides research assistance and monitors the Archives/Special Collections Reading Room. This individual must have excellent organizational skills and possess a keen attention to detail. They will work in a highly collaborative work environment, which requires the ability to work with a range of departments across the university and the library. The Records Assistant and Processing Archivist works Monday through Friday from 8:00 a.m. to 4:00 p.m. in the Archives, Special Collections, and Digital Initiatives Department. |
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Executive Assistant I
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Staff, One Stop Student Center
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2979
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| To provide excellent customer service while assisting all undergraduate/graduate students and parents with financial aid, registrar, and student account services. Perform technical and complex administrative work following federal, state, institutional, and private guidelines concerning financial aid, student account collections, registration policies, and FERPA regulations.
This position is responsible for knowledge of federal and state regulations and USD policies as they relate to student eligibility for financial aid, registration, progress towards a degree, and student account requirements to maintain registration. Acts as primary reception for walk-in visitors and for incoming telephone calls, and email cases. Assists students and parents in solving short answer issues, directs them to self-help stations, processes payments, or directs them to see a counselor. |
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Budget and Operations Coordinator, Ahlers Center for International Business
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Staff, School of Business
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2946
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| The Budget and Operations Coordinator provides administrative support to the Executive Director and general support of the Ahlers Center including all programs and institutes held within, as needed. Interacts on behalf of the Executive Director with students and Strategic Advisory Board committee members. The Coordinator maintains Ahlers Center budgets and provides financial oversight and compliance for the unit. The position assists with the maintenance of the Ahlers Center’s Salesforce mailing for custom and executive programs as well as fundraising efforts. Additionally, it coordinates meetings related to the Center’s Strategic Advisory Board Executive Committee as well as other events and meetings as requested by the Executive Director and assists Ahlers Center professionals in support of the Center’s programs and mission. |
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Laboratory Technician 1
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Staff, College of Arts and Sciences
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2917
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| Join a team of 7 staff and over 20 faculty working in the University of San Diego Department of Chemistry and Biochemistry as an Organic Laboratory Technician. On the top of a scenic mesa with breathtaking views of the bay and the ocean, the department is a vibrant place to work with a strong team of staff and faculty, all collaborating in support of our teaching and research mission. The organic laboratory technician supports the organic teaching labs and some undergraduate research activities. The laboratory technician is responsible for the preparation of chemistry laboratory experiments, management of the assigned labs and preparatory spaces, supervision and training of student workers in the employee's area of responsibility. Other responsibilities include managing, collecting, and disposing of select laboratory hazardous waste and other assigned duties. We are looking for someone willing to work collaboratively with the staff and faculty and with strong independent proactive skills needed to keep the organic labs running smoothly. Minimum experience includes a bachelor’s degree in chemistry or biochemistry and a year of experience in a laboratory environment. The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with a three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. |
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Custodian
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Staff, Student Affairs
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2971
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| Open and close the building and ensure security of facility. Perform building rounds (interior and exterior)and inspections. Provides routine and non-routine support associated with the daily cleaning in the non-Auxiliary Services areas in the Hahn University Center, Student Life Pavilion, and Salomon Lecture Hall.Typical routine duties include, but are not limited to: dust mopping, sweeping, wet mopping, vacuuming,dusting, cleaning restrooms, removing trash, polishing furniture, operation of basic mechanical cleaningequipment and filling out simple forms. Support of event operations team with the set-up, break down,and of event furniture and be responsive to facility event schedule and anticipating non-routine needs toaddress event preparation and clean up. Performs various duties requiring moderate physical strengthand acts as safety and evacuation managers.
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