| Department Description: |
The Helen K. and James S. Copley Library, located on the west end of the campus, currently houses over 500,000 volumes. Collections include books, journals, reference works, databases, government documents, newspapers and electronic journals in many languages, as well as maps, videos, sound recordings, microforms and rare books.
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| University Description: |
The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
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| Detailed Description: |
Reporting to the Senior Electronic and Open Content Librarian in coordination with the Head of Collections, Access, and Discovery, the Library Assistant, Acquisitions and Electronic Collections Management oversees payment for library materials and assists with the maintenance and assessment of library electronic resources. This position works closely with the Senior Electronic and Open Content Librarian, the Budget and Operations Manager, campus Accounts Payable and Procurement departments, and library vendors to ensure timely placement, set up, payment, and receipt of electronic resource orders. This position analyzes, tracks, and manages a variety of data used in the library acquisitions process, including budget and usage data, to support informed acquisition decisions. Works with the Senior Electronic and Open Content Librarian and the Continuing Resources and Licensing Assistant to maintain access and troubleshoot disruption to electronic resources. Hires, trains, supervises, and evaluates up to four work-study assistants.
Duties and Responsibilities:
Invoice Processing and Budget Tracking:
- Receives, verifies, and processes all library materials invoices and credits for payment in ILS for export to university accounts system.
- Works independently to monitor and reconcile expenditures for accurate budget tracking.
- Tracks and anticipates invoice renewal schedule for regular library subscriptions.
- Coordinates with other department partners on campus to ensure payment for shared invoices.
- Maintains library resources order and invoice records in integrated library system (ILS) and communicates with vendors on discrepancies or errors.
- Works closely with the Senior Electronic and Open Content Librarian to track library resource payment statuses, update ILS payment records, and communicate with the Budget and Operations Manager and Accounts Payable on discrepancies or errors.
- Maintains and updates library resource budget expenditure records and provides updates and reports as needed to library management.
- Maintains and updates vendor payment profiles in university procurement system and ILS.
- Stays up-to-date with current university, state, and federal tax requirements.
Usage Data Management and Collections Assessment:
- Harvests and compiles usage data from library vendors and maintains library usage reporting platform.
- Reports updates and changes to statistics standards from vendors.
- Analyzes usage, budget, and related library resources data across combined datasets to support informed collection assessment decision-making.
- Assists Senior Electronic and Open Content Librarian with overlap and gap analyses of library resources.
- Creates and compiles reports for internal and external sharing with various stakeholders.
- Uses existing tools and develops new tools to improve library collection data management, data collection, and data reporting.
E-resources Acquisitions and Access:
- Assists Senior Electronic and Open Content Librarian with activation of electronic resource orders, including e-journals, databases, e-book packages, and open access collections.
- Works with the Continuing Resources and Licensing Assistant to troubleshoot access-related technical issues for electronic resources, including link resolution, and consults with Senior Electronic and Open Content Librarian as needed regarding access problems.
General and Miscellaneous Duties:
- Hires, trains, supervises and evaluates up to four work study student assistants.
- Participates in library activities and committees.
- Maintains technical knowledge by attending education workshops, etc.
- Maintains and revises documentation.
- Other duties as assigned.
Special Conditions of Employment:
Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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| Job Requirements: |
Minimum Qualifications:
- Bachelor’s degree required. A High School diploma and two years of related work experience may substitute for Bachelor's degree, at the rate of one year of work experience is equivalent to two years of education.
- Strong interest in data reporting required.
- Strong interest in data reporting required.
Preferred Qualifications:
- Demonstrated experience with Microsoft Excel preferred.
- Previous accounting or budget experience preferred.
- Previous library or acquisitions related work experience preferred.
- One year supervisory or leadership experience preferred.
Performance Expectations - Knowledge, Skills and Abilities:
- Ability to organize, prioritize, and perform detail-oriented tasks requiring a high degree of accuracy.
- Effective verbal and written communication skills.
- Strong problem-solving, math, and budgeting skills.
- Working knowledge of Microsoft Office Suite and Google applications.
- Comfortable working with computer systems, learning software applications, including APIs, and navigating websites.
- Strong skills in working with and manipulating data records.
- Ability to work with and safeguard confidential information.
- Ability to work independently with minimal supervision and meet deadlines.
- Ability to work effectively with diverse audiences.
- Demonstrates a commitment to continuous learning and to current trends related to job duties.
- Enforces and follows Copley Library and University policies.
Tools and Equipment Used:
- Ex Libris Alma Acquisitions, Discovery, Analytics, and other staff modules.
- Ex Libris Primo VE.
- Workday; Unimarket; Springshare LibInsight.
- Online vendor resources.
- Computers; general office equipment.
- Book carts.
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| Posting Salary: |
$20.17 - $26.72 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
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