| Detailed Description: |
The Assistant Director of Transfer Admission will assist with all aspects of the professional responsibilities of our office. General responsibilities will include: Evaluating and making decisions on admission applications, assisting with the development of admissions policies and procedures, managing and traveling in recruitment territories, counseling prospective students and families, planning and implementing special recruitment strategies, representing the University to high school counselors, alumni, and other external constituents, meeting with and offering presentations to campus visitors; conducting appropriate follow-up via phone, e-mail, and written correspondence to prospects, applicants, and school counselors; and assisting with the processing of applications for admission for freshman and transfer applications; and executing other admissions responsibilities as assigned.
As related to transfer admission, this professional will build relationships with prospective transfer, graduate, post-baccalaureate, adult undergraduate and non-traditional students, as well as other higher education institutions, to attract students well-suited to USD’s programs. Experience working with transfer students, non-traditional, and adult students as well as knowledge of admissions practices are required.
Duties and Responsibilities:
Evaluating/Making Admission & Scholarship Decision on Applications:
- Will participate in all aspects of the application review process which includes: calculating cumulative grade point average (GPA), analyzing the level of difficulty of courses taken by applicants, determining the level of competitiveness of school attended by applicants, and objectively quantifying applicants’ essay, letter of recommendation and extra-curricular activities. Will also make decisions on whether to admit or deny applicants based on the applicants’ individual profile, the overall (and individual school’s) application pool and the applicants’ potential contribution to the campus, and the mission of the University. Finally, admissions counselors will also decide which applicants will be awarded a merit scholarship and how much to award based on the above mentioned admissions criteria. Admissions counselors will also communicate with families and school counselors throughout the process.
Counsel Students and Conducting Info Sessions:
- Will counsel prospective students and families about admission, financial aid, academic, and community life programs, and student life at the University. Conduct workshops to outreach groups (AVID, Upward Bound, CalSoap, etc.) assisting prospective students and their parents about general college planning and the higher education system. Serve on panels to interpret and discuss admission practices/policies put forth by our governing organizations, the National Association for College Admission Counseling (NACAC) and Western Association for College Admission Counseling (WACAC). Will have regular responsibilities for meeting with visitors to campus by conducting information sessions, meeting individually with families or counselors, providing front desk coverage when needed, and generally participating in the office’s on-campus recruitment efforts.
Territory Management/Recruitment Travel:
- Will conduct presentations at visits to high schools, community colleges, attend college night and fair programs, conduct interviews, meet with alums, and carry out other recruitment activities in designated recruitment territories. Each counselor will manage a territory out of state, a region in California and a section of San Diego. Counselors will decide on which schools to visits, fairs to attend, and cities to hold receptions in based on data gathered from school reports, past travel evaluation records, school profiles and consultations with other counselors. Counselors will also schedule and coordinate all visits, fairs and receptions. Travel will last approximately three (3) months in the Fall and two (2) months on the Spring.
Manage/Provide Leadership for Collateral Responsibilities:
- Manage and coordinate applications of all military personnel (NRTOC, STA-21, BOOST, and MECEP) applying for admissions. Counsel and provide guidance on course work and transferability to these applicants. Train transfer file evaluators and lead transfer files standardization training
- Manage and coordinate applications from Special Status applicants as well as assist Seminarian applicants regarding their enrollment
- Manage and coordinate bi-annual Transfer Day Event as well as all monthly Transfer Info Sessions (TIS)
- Serve as liaison to external departments and constituents and provide leadership regarding transfer admission policies
- Act as spokesperson for the Office of Admissions in place of the Director and/or Associate Director in working with high profile applicants and their families
- Assist with the training and professional development of staff
- Counsel legacy students and provide guidance on course work in order to reapply for admission
- Serve as a mentor to junior counseling staff members
Certificates, Licenses, Registrations:
- A valid driver’s license.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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