| Department Description: |
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.
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| University Description: |
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
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| Detailed Description: |
Provide general and academic administrative support to the Law School faculty.
Duties and Responsibilities:
Faculty Support
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Perform research as requested, including frequent electronic research utilizing Westlaw, Lexis-Nexis (legal databases) to download cases and the Internet to find addresses, phone numbers, articles, and government website.
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Tabulate scores and grades for midterm and final examinations using LG 2.5 program to score exams and final grade sheets used by Recordsto give course grades.
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Post course documents and assignments to TWEN and/or Canvas site
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Assist in maintaining and utilizing TWEN and Canvas sites
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Coordinate the submission and return of student assignments through in-person and electronic means
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Exams and teaching tools: type quizzes, midterms, final exams and sample answers.
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Proctor exams. Review class syllabus, prepare attendance lists and seating charts and ensure course materials are ordered
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Assist faculty in training and troubleshooting classroom technology, in collaboration with media services
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Manage and schedule Zoom meetings Process expense reports, petty cash and check requests; manage non-USD reimbursements, honorariums, etc.
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Perform word processing of manuscripts, articles and books
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File management and maintenance
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Help faculty make travel arrangements
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Classroom and event support (i.e. food/catering, room reservations, guest parking validation)Monitor individual faculty budget accounts
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Order textbooks and books for research from the bookstore and publishers.
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Coordinate print-shop requisitions for copies of class materials and other documents, including conference reading materials and exam answers.
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Type and proofread documents as needed; prepare/share/edit documents utilizing Google Suite, Microsoft Word, and Adobe Acrobat Pro
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Scan and photocopy documents as needed
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Order supplies through online vendor
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Screen and answer phone calls, and schedule meetings/appointments
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Perform library and mail runs
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Shred outdated examinations and confidential information
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Support the hiring process for student assistants (i.e. collect resumes, transcripts, letters of recommendation and serve as point of contact for job posting)
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Provide administrative support for faculty committee meetings
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Assist with managing faculty calendars including non-USD events
Annual Oral Arguments:
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Maintain accurate data and manage database of over 300 judges for first-year oral arguments.
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Obtain over 130 local judges to participate in oral argument sessions via Zoom
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Distribute case material to participants
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Create and manage the distribution of various invitation emails using G-Suite
First-year Practicum Course (EAP Program):
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Help coordinate the logistics for break-outs or smaller class sessions
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Assist with grade tracking, recording, & score translating
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Assist with communications to adjuncts and students
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Plan and coordinate the end of year event for students and faculty
Trial Advocacy Program:
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Reserve location (off-site or USD) for mock trial; secure invoice payments and certificate of insurance, as needed
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Communication outreach to local schools for student volunteers to serve as jurors
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Email communication to confirm details and logistics
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Order food and supplies, as needed
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Create and send Certificate of Participation to record volunteer hours
Scholarship Promotion:
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Mail copies of books, journals, articles to other professors, reviewers, news sources
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Send flyers and invitations to promote speaking events
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Design and purchase from USD Copy Center promotional postcards and mailing cards
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Assist with coordinating book sale events and communication with VIP guests
MBE (Multistate Bar Exam) Course Support
Externship Placement Course Support
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Level of support depends on faculty, but will include responsibilities such as tracking student submissions-transcript, resume, letter of recommendations, etc.
Perform other tasks requested by faculty
Administrative Support
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Handle daily mail room functions including sorting, distribution, and routing of incoming mails
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Update nameplates for faculty, staff and administrators’ mailboxes
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Distribute of UPS/Fed Ex/Airborne and other packages
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Monitor and replenish paper supply for copier, scanner, and fax machines in mail room
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Update the Law School’s faculty directory in collaboration with Law School Marketing and Communications
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Provide office coverage for other faculty support staff when necessary
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And other tasks that may be assigned by the Supervisor, Law School Faculty Support
Special Conditions of Employment:
Work hours are Monday-Thursday from 12:30pm-8:30pm and Fridays or Saturdays from 8:00am-4:00pm as required and previously arranged by the academic schedule.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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| Job Requirements: |
Minimum Qualifications:
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High School Diploma or GED (General Education Diploma) required.
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Two years of experience in a business office setting required.
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Ability to type a minimum of 60 WPM with accuracy; excellent word processing and proofreading skills.
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Ability to compose letters and memoranda in English; proficient use of vocabulary, spelling, and grammar.
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Demonstrated skill in the use of PC systems to complete tasks, including word processing and spreadsheets. Ability to use the internet for research and information retrieval.
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Demonstrated organizational skills, ability to prioritize job functions to meet multiple deadlines and changing priorities to ensure smooth workflow. Skill to organize large volumes of material.
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Demonstrated knowledge, understanding, and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.
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Ability to maintain confidentiality and use discretion in handling sensitive matters.
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Excellent interpersonal skills, and the ability to work with a diverse group of people while communicating clearly and effectively in grammatically correct English on the telephone, through e-mail, and in person, while demonstrating tact and diplomacy.
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Ability to perform multi-tasks maintaining a calm, positive, and professional manner.
Preferred Qualifications:
- Bachelor’s degree preferred.
- Experience in a law- related or educational environment preferred.
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| Posting Salary: |
$25.00-27.00 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
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| Additional Details: |
Hours: 37.5 hours per week
Closing date: Monday, June 9, 2025
Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
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