| Department Description: |
Rooted in social justice, led by compassion, inspired by curiosity, driven by a shared vision.
Mother Rosalie Hill Hall on the University of San Diego campus is home to the School of Leadership and Education Sciences' (SOLES) vibrant and vision-driven collective of academic departments, centers and institutes. Here, we combine innovation with introspection, academics with real-world application, and study with social impact.
Our nationally-accredited programs span the realms of leadership, teaching and counseling, both at graduate and undergraduate levels. They're all approached with an emphasis on social justice, multiculturalism and a determination to forge a better world together.
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| Detailed Description: |
This is a full-time temporary, benefit-based position with an anticipated end date of June 30, 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.
The position requires an individual dedicated to engagement with students, faculty, community stakeholders, and administrators; and invested in social justice, equity, and inclusiveness. Strong administrative and organizational skills, combined with a sense of mission for the department, are also needed, as is a sincere commitment to promoting diversity and inclusion.
The Community Engagement Initiative (CEI) represents a strategic effort to redefine and enhance the interaction between schools, families, and communities, with a special emphasis on fostering equity and inclusivity in educational settings. For a Coordinator engaged in this initiative, the purpose expands beyond mere organizational tasks to embody the facilitation of meaningful collaborations that bridge the gaps between diverse community stakeholders. This role is pivotal in orchestrating efforts to build capacity among participants, ensuring that dialogues are not only constructive but also culturally responsive and inclusive of all voices. The Coordinator is central to identifying, implementing, and evaluating innovative models of community engagement that are adaptable and scalable, reflecting the initiative's commitment to systemic change in collaboration with the Assistant Director for Community Engagement and all faculty and staff designated to this effort.
In this context, the Coordinator's work is invaluable in supporting the administrative details, logistics and execution of the University’s responsibilities as a lead agency partner with the CEI. In collaboration with the University’s CEI time and under direct supervision of the Assistant Director, the Coordinator will assist in ensuring all of the deliverables and responsibilities under this grant are met, with an emphasis on logistical support.
Duties and Responsibilities:
Project Supervision and Management
- Utilizes administrative management and independent judgment to check, trace, and follow up on various administrative and project management issues. Including but not limited to the attendance of educational partner meetings for Peer PLLX and Peer Leading and Learning Network (PLLN). These are virtual and in person alike.
- Assisting with ensuring the CEI 2.0 calendar is updated with all team members.
- Assists the office in performing high-level administrative tasks, including the creation of spreadsheets with Microsoft Excel and Google Sheets updating and utilizing program records primarily on web-based programs.
- Assists the Assistant Director daily through responsibilities such as CEI 2.0 meeting planning and preparation, verifying that paperwork submitted for signature is complete and free of errors, ensuring that the Assistant Director and Assistant Dean are provided with all necessary information.
- Assists in coordinating the logistics for the CEI 2.0 Project meetings; coordinates services with the University Facilities department and/or SOLES Budget and Operations office to prepare meeting facilities; coordinates services with the USD Banquets and Catering office for refreshments; assists with drafting the agenda; and independently prepares materials/handouts.
- Works with the office administrators to coordinate, plan, and ensure consistency and accuracy of meeting scheduling. Submits all assigned meeting schedules by stated deadlines and independently manages changes, additions and deletions as requested by the Assistant Director.
- Under the supervision of the Assistant Director, monitors SOLES, USD, and external deadlines for CEI 2.0 grant details, such as catering, publicity/marketing, etc., when planning meetings and events.
- Composes and types letters and memoranda, including multiple letters and emails, using field merges.
- Coordinates with the Assistant Director to update, maintain and distribute project handbooks and manuals to students, faculty, stakeholders, and staff as necessary.
- Types, develops and maintains departmental forms as needed. This sometimes requires coordination with ITS for eforms.
- Supports the processing and distribution of information related to program evaluations for the CEI 2.0 grant aligned with office requirements. Is responsible for timely and confidential handling of results.
- Coordinates and thoroughly collects and records program documents, presentations, and other materials as needed.
- Coordinates the distribution of program evaluation reports on a semester basis to the Assistant Director and Assistant Dean.
- Maintains and fosters an inclusive and respectful office environment in appreciation of multiple student experiences and backgrounds.
- Other duties as assigned.
Special Conditions of Employment:
- The work environment is hybrid. Ideally a candidate will be able to work mostly remote chutes and be required to spend one day at USD. This will be dependent upon commitments during the year (course attendance, in person meetings, etc.)
- Please note that limited travel may be required. Dates for said travel are available months in advance for planning purposes.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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| Job Requirements: |
Minimum Qualifications:
- Bachelor’s degree.
- Commitment to social justice, diversity, equity and inclusion.
- Ability to make independent decisions and provide consultative services to administrative and academic personnel.
- Strong communication and writing skills.
Preferred Qualifications:
- Masters Degree.
- Experience within school systems. This can be as a teacher, counselor, other staff, or principal.
- Experience working with School and County Offices.
- Experience working with Student Information Systems and similar software utilized in office i.e. Workday, Salesforce, Google Suite, etc.
- Demonstrated commitment to department principles and goals.
Performance Expectations - Knowledge, Skills and Abilities:
- Proficiency in Microsoft Word, Excel, and Internet and web-based applications including google drive, google sheets and google docs.
- Ability to use independent judgment to effectively plan activities and achieve project goals.
- Knowledge and understanding of management principals, office protocol and practices.
- Ability to manage and coordinate multiple, simultaneous programs and tasks.
- Must possess strong organizational and analytical skills.
- Must possess excellent, verbal, and interpersonal communication skills.
- Ability to be self-directed and work independently and prioritize workload effectively.
- Ability to operate a personal computer and other general office equipment.
- Ability to meet deadlines.
- Ability to work effectively under pressure.
- Ability to work occasional late hours and on the weekends.
- Ability to contribute in creative and dynamic ways, to the larger vision of a growing organization.
- Ability to triage and prioritize calls, set priorities and make decisions.
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| Posting Salary: |
$5750 - 6000 per month; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
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