Employment Opportunities at USD

4771

As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.

Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 29 majors, 37 minors and 3 graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The executive assistant organizes, manages and coordinates all administrative efforts in support of the College Dean’s Office and academic departments. The EA serves as the primary contact for university personnel, students and parents, and external contacts including the general public. The executive also supports the Associate Dean for Faculty and Curriculum and other College Dean’s Office personnel as needed.

Duties and Responsibilities:

College of Arts & Sciences dean’s office functions

• Provide general office coverage and support Monday through Friday from 8:30 a.m.-5 p.m.
• Answer or direct general inquiries by phone & email
• Greet and direct visitors
• Receive and sort mail
• Coordinate deliveries and technical services
• Order department supplies using university protocols
• Process financial paperwork in applicable university system
• Ensure department facilities are maintained as needed
• Other duties as assigned

Dean’s office projects

• Supports Undergraduate Studies as needed (includes HC, Transfers, Honors letters)
• Support the chair of Academic Assembly
• Support the diversity postdoc committee
• Support the University Curriculum Committee
• Support College Assessment TeamCoordinate College faculty awards
• Support the organization of chairs retreats and other meetings

Events

• Execute internal College events
• Provide administrative support for Honors Convocation
• Organize, execute, and provide administrative support for other events as needed

Supervision of Work Study students

• Supervise work-study student activities
• Approve time cards
• Delegate tasks; provide performance feedback and mentoring
• Advertise positions and hire work-study students, as necessary

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.  For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Requires HS Diploma and four years of experience or Bachelor’s degree and two years of experience in a position that requires critical thinking and analytical skills.
• Proven record of superior customer service skills and a commitment to keep improving those skills
• Excellent communication skills with demonstrated capabilities of maintaining confidential information and handling sensitive data with discretion and tact.
• Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.
• Takes initiative in all performance areas
• Detail oriented, independent thinker and worker who has the ability to make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.
• Proven ability using computers for business/accounting applications.

Performance Expectations - Knowledge, Skills and Abilities:

• Word, Excel, Power Point, Google office systems, Cascade CMS, Docusign, Concur, Workday

$24-30 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Hours: 37.5 hours per week

Closing date: Open until filled 

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.