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Admissions Counselor, Sr. Admissions Counselor, Assistant Director of Admissions

Apply now Posting #: 4516
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, Office of Admissions

Position Title & Department:

 Admissions Counselor, Sr. Admissions Counselor, Assistant Director of Admissions; Undergraduate Admissions
Posting #


Department Description:

Undergraduate Admissions celebrates innovative thinkers who are determined to create lasting change. Our students and faculty members embrace change and relish being part of a globally-minded community of scholars.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Admissions Counselor position will assist with all aspects of the professional responsibilities of our office. General responsibilities will include: Evaluating and making decisions on admission applications, assisting with the development of admissions policies and procedures, managing and traveling in recruitment territories, counseling prospective students and families, planning and implementing special recruitment strategies, representing the University to high school counselors, alumni, and other external constituents, meeting with and offering presentations to campus visitors; conducting appropriate follow-up via phone, email, and written correspondence to prospects, applicants, and school counselors; and assisting with the processing of applications for admission for freshman and transfer applications; and executing other admissions responsibilities as assigned.

Duties and Responsibilities:

Evaluating/Making Admission & Scholarship Decision on Applications

  • Will participate in all aspects of the application review process which includes: calculating cumulative grade point average (GPA), analyzing the level of difficulty of courses taken by applicants, determining the level of competitiveness of school attended by applicants, and objectively quantifying applicants’ essay, letter of recommendation and extra-curricular activities.
  • Will also make admission decisions for applicants based on the applicants’ individual profile, the overall (and individual school’s) application pool and the applicants’ potential contribution to the campus, and the mission of the University.
  • Admission counselors will also identify applicants who are eligible for merit and special scholarships and recommends or nominates based on understanding and analysis of the total applicant pool.
  • Will participate in committee decision-making and discussions.
  • Assists Operations staff with processing and maintenance of applicant records with emphasis on completing applications and resolving applicant issues/concerns within their assigned territory.
  • Admissions counselors will also communicate with families and school counselors throughout the process.

Territory Management/Recruitment Travel

  • Responsible for the planning and management of recruiting efforts focusing on an assigned territory.
  • Will conduct presentations at visits to high schools, attend college night and fair programs, conduct interviews, meet with alumni, and carry out other recruitment activities in designated recruitment territories.
  • Counselors will decide on which schools to visit, fairs to attend, and cities to hold receptions in based on data gathered from school reports, past travel evaluation records, school profiles and consultations with other counselors.
  • Counselors will also schedule and coordinate all visits, fairs and receptions.

Counsel Students and Conducting Info Sessions

  • Will counsel prospective students and families about admission, financial aid, academic, and community life programs, and student life at the University.
  • Conduct workshops to outreach groups (AVID, Upward Bound, CalSoap, etc.) assisting prospective students and their parents about general college planning and the higher education system.
  • Serve on panels to interpret and discuss admission practices/policies put forth by our governing organizations, the National Association for College Admission Counseling (NACAC) and Western Association for College Admission Counseling (WACAC).
  • Will have regular responsibilities for meeting with visitors to campus by conducting information sessions, meeting individually with families or counselors, providing front desk coverage when needed, and generally participate in the office’s recruitment efforts, on- and off-campus.

Manage/Provide Leadership for Collateral Responsibilities

  • Assist with Domestic & International Transfer Student Advising
  • Coordinate admission events and special projects
  • Perform other related duties as required or assigned.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications - Admissions Counselor:

  • Requires a Bachelor’s degree and 1 year experience in admissions, education, student leadership or related areas (public relations, sales/marketing, etc.)
  • Ability to travel (including air travel) for up to two (2) consecutive weeks: nights and weekends are required
  • A valid driver’s license

Minimum Qualifications - Senior Admissions Counselor:

  • Bachelor’s degree with 3 years in college admission work experience required

Minimum Qualifications - Assistant Director of Admissions

  • Bachelor’s degree with 4 years in college admission work experience required
  • One year of supervisory/leadership experience required

Performance Expectations: Knowledge, Skills and Abilities

  • Ability to work independently without direct supervision
  • Must possess exemplary communication and interpersonal skills (both written and oral)
  • Strong work ethic
  • Demonstrated exceptional organizational skills and attention to detail
  • Must feel comfortable in a team-oriented, collaborative work environment
  • Knowledge of and willingness to learn and work with technology, specifically word processing environments, internet navigation, databases, and e-mail correspondence. Social media experience is a plus
  • Knowledge of the University of San Diego and its programs
  • A commitment to the University’s mission
  • Sensitivity towards people of diverse social, cultural and ethnic backgrounds
Posting Salary:

$5,373.34 - $5,375 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:

Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Hours: 37.5 hours per week

Closing date: April 5, 2023

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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Notice of Availability: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu/safety/documents/annualreport.pdf. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu, by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.