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Lead Cashier

Apply now Posting #: 4421
Position Status: Full-time regular
Location: San Diego
Position Type: Staff, Finance

Position Title & Department:

 Lead Cashier; Finance
Posting #


Department Description:

The Finance Office serves the needs of the university and its constituents.  It is supported by the Controller’s Office which oversees the accounting, cashiering, procurement, and student financial services operating units.  The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the university’s accounts payable and payroll activities.  The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Lead Cashier coordinates the daily operation of the Cashiers Office and ensures compliance of established policies, procedures and internal controls. The Lead Cashier works at the customer counter performing a variety of tasks which include: check cashing, receipt of payments from parents and students, verifies and receipts interdepartmental deposits and payments, records bagged deposits, issues petty cash disbursements, maintains and balances a cash drawer of $15,000, disburses accounts payable checks and One Cards.

Strong emphasis is placed on this person’s ability to work independently and use professional judgement in the completion of his/her assigned responsibilities. This position interacts with all levels of students and their families, and administrators and staff on a daily basis.

Duties and Responsibilities:

Coordinates Functions/Tasks of the Cashiers Office.

  • Ensures adequate coverage for the customer window.
  • Ensures policies and procedures are being followed.
  • Ensures accountability of University receipts and that funds are processed within the department guidelines.
  • Ensures cash vault is adequately stocked to support USD community cash orders.
  • Oversee book buyback procedure.
  • Distribute workload to guarantee completion
  • Assign and oversee Cashier position to ensure duties completed
  • Monitor and approve employee time cards and vacation time.
  • Inform Account Resolution Supervisor of problematic situations that require resolution.
  • Update staff with necessary information to ensure optimal performance.

General Cashiering Responsibilities.

  • Cash personal checks for employees.
  • Distributes One Cards and accounts payable checks.
  • Receives, verifies and inputs student and departmental deposits.
  • Verify receipts and distribute to originating department.
  • Receive, process and verify change requests.
  • Verify and maintain all cash receipts and deposits for overnight safekeeping.
  • Balances $15,000 cash drawer daily.
  • Sort, count and wrap currency and coins.
  • Contact point at the Hughes Administration Building for inquires/directions from campus visitors, parents and USD community
  • Communicate and respond to our community via phone, emails and in-person in a professional manner.
  • Apply wire transfer and Flywire transfer payments received daily.
  • Serves as the main point of customer service contact for the Cashier’s Office phone extension and cashier@sandiego.edu email including research and resolution of all inquiries received.
  • Research and log all checks received at the Cashier’s Office and forward to corresponding department/person.
  • Works closely with Undergrad/Grad Admissions to ensure that all commitment deposits are accurately posted.
  • Performs other duties as assigned.

Maintain petty cash fund.

  • Analyze and verify accuracy and completeness of vouchers.
  • Validate authorizing signature on petty cash to authorized signers for corresponding department.
  • Monitor missing receipts and block additional petty cash until resolved.
  • Distribute and collect funds for petty cash advances.
  • Contacts corresponding departments to settle past due petty cash advances.
  • Review outstanding petty cash advances and exceptions with Account Resolution Supervisor.
  • Prepares petty cash log for the Procurement Department.
  • Submit check to bank for reimbursement of cash.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

  • A successful candidate possesses a High School diploma.
  • Candidate must be an independent thinker, self-starter, and analytical problem solver. 
  • Minimum of 2 years experience in Banking/Cash handling with demonstrated experience handling a large volume of cash and checks in a fast paced environment.
  • Excellent customer service skills required.

Performance Expectations: Knowledge, Skills and Abilities

  • A demonstrated ability to organize and prioritize tasks with a strong use of initiative and precise attention to financial detail. 
  • Ability to meet deadlines and manage time effectively with the highest degree of accuracy, while working in an environment of fluctuating priorities and frequent interruptions. 
  • Candidate must possess excellent interpersonal skills with the ability to interact in a positive, professional and courteous manner.
  • Ability to communicate effectively and professionally by phone, in person, through correspondence, and in public. Proven ability to exercise good working relations with a wide variety of people.
  • Ability to work independently in a high paced environment with frequent interruptions.
  • Demonstrated skills in both written and oral communication.
  • Candidate must be proficient with computers, MS Excel, and MS Word. Experience working in a higher education student accounts, financial aid or other student services (with financial emphasis).
  • Must be able to maintain confidentiality or records and information.
Posting Salary:

$16.22 - $25.14 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:

Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Standard Time
Applications close:

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Notice of Availability: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu/safety/documents/annualreport.pdf. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu, by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.