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Accounting Manager, Auxiliary Administration

Apply now Job Number: 1070
Position Status: Full-time regular
Location: San Diego
Position Type: Student Affairs, Administrator

Position Title & Department:

Accounting Manager, Auxiliary Administration
Posting #

1070

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Auxiliary Accounting Manager reports to the Business Director for Auxiliary Services. The Auxiliary Accounting Manager responsibilities includes fiscal management and oversight of the accounting functions for Auxiliaries (Dining Services, Hospitality Services, The Torero Store, Card office, Mail Center, University Copy and Student Affairs Residential Facilities). The Financial Operations Supervisor is responsible for cash management and cash controls, daily, monthly and annual accounting journal entries, reconciliations, third party billing, assist the Business Director with the annual budget process and supervision of Auxiliary Accounts Payable, Auxiliary Accounts Receivable and student staff. The Financial Operations Supervisor supports the organization's mission of providing students, the University community, and guests with high quality customer service. General supervision is received from the Business Director for Auxiliary Services. This position supervises student staff and clerical staff.

Duties & Responsibilities

Billing, Journal entries and reconciliations

  • Maintain and manage accurate accounting/data records within Auxiliary System and interface to University’s system (Oracle/Banner). Balance and reconcile accounts between in-house systems (i.e. CBORD, Win-Prism, Micro, or Retail System, etc.) and the University’s system following accounting policies procedures.
  • Prepare monthly and annual journal entries for review by the Business Director.
  • Prepare and invoice third party billing
  • Maintain third party relationships for billing
  • Reconcile monthly journal entries submitted to P&E statements
  • Reconcile Deposit AR and liability accounts
  • Research, compile and prepare materials for annual audit of financial statements within the Auxiliary Services, other required financial reports, require certification documents, and surveys, etc. Work effectively with auditors.

Cash management and cash controls

  • Daily operations and supervision of the Auxiliary cash room including deposit collection, recording and transfer to University Cashier and reconciliation of deposit accounts. Includes cash planning and support for events.
  • Responsible for the internal cash management procedures and policies of the department to ensure consistency and efficiency across all operations.

Operational Budgeting

  • Assist Business Director with Annual budgeting process

Other duties:

  • Provide supervision and train others on accounting practices and procedures.
  • Respond to inquiries from faculty, staff and students as required.
  • Participate on various committees as required.
  • Responsible for observing safety, health and sanitation codes, regulations, or practices required by university or government authority. Perform other related duties and responsibilities as required or assigned.
Job Requirements:

Minimum & Preferred Qualifications:

  • Bachelor’s in Business/Accounting.
  • One to two years supervisory experience.
  • Two year’s work experience in business administration, management or other duties involving handling and accounting for large sums of cash or inventory, cost accounting and budgeting.
  • Strong knowledge of the retail industry, preferable in Dining, Hospitality and general retail.
  • Strong knowledge base of working with local area networks, Microsoft operating systems and software applications.
  • Ability to independently manage numerous work assignments concurrently.
  • Excellent analytical skills and the ability to multi-task.
  • Ability to work as a team member to analyze problems and to develop and implement effective, workable solutions.
  • Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, data base, e-mail, internet, or web-based applications.
  • Excellent oral and written communication skills.
  • Demonstrate ability to work with a diverse group of co-workers and customers.

Tools and Equipment Used: Computer, POS and inventory management systems, printer, copier, fax, telephone and other related office equipment.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

Commensurate with experience; Excellent Benefits. 

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Resume and Cover Letter Required
 
Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume and cover letter to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu    
 
Additional Details:

Hours: 40 hours per week 

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Clery Act, the University of San Diego publishes a combined Annual Security and Fire Safety Report for review. This report includes institutional policies concerning: campus security; procedures for reporting crime, fire, and other emergencies; emergency response and evacuation procedures; sexual misconduct and relationship violence reporting and response standards and protocols; alcohol and drug policies; and statistics for the previous three years concerning reported crimes that occurred within the institutions Clery reportable geography. Individuals may request a print copy of the report at the University of San Diego Department of Public Safety, located in the Hughes Administration Center, Room 150.