Employment Opportunities at USD

5358

USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

The law school Faculty Support Supervisor is responsible for providing administrative support to law school faculty through a team of resources.  The Supervisor is responsible for managing the assignments and workflow of five full-time Faculty Assistants who directly support law school permanent and visiting faculty and adjuncts.  The Supervisor works directly with the Manager, Law School Personnel Strategy & Support and the Assistant Dean of Finance & Administration to meet peak workloads and schedule-driven assignments.  The Supervisor hires, trains, and supervises all full-time and temporary faculty assistants.  The Supervisor is responsible for distributing workload, reviewing individual output and obtaining faculty feedback to evaluate performance and develop training plans to improve Faculty Assistant skill sets.   The Supervisor is expected to lead by example by providing the highest level of service and quality output to faculty, staff, and students and is responsible for the appropriate functioning of faculty support processes, procedures, and protocols.

Duties and Responsibilities:

Faculty Assistant Supervision 

• Supervise Faculty Assistants throughout law school.
• Hire, train, and evaluate Faculty Assistants including full-time and casual workers.
• Work directly with Vice Dean to assign faculty assistants to faculty as needed, and address and resolve faculty concerns regarding academic/research support.
• Act as the communications liaison between adjunct faculty, Faculty Assistants, and Vice Dean.
• Coordinate projects and assignments to Faculty Assistants to ensure balanced workload, operational efficiencies and high impact faculty support.
• Develop procedural processes, implement training for all Faculty Assistant positions and develop a strategic plan for on-site and off-site trainings to expand skill development.
• Trains and oversees use of Law Grade (or similar program) by all faculty assistants.
• Collaborate with a diverse team of individuals to create a framework of team unity and optimal performance.
• Meet one-on-one with Faculty Assistants to develop goals and individualized professional development plans for advanced learning opportunities.

Faculty Support 

• Acts as a liaison between faculty, students, staff and administrators.
• Oversees preparation of class materials (syllabi, handouts, seating charts, participation and attendance logs, etc.).
• Assists and trains faculty with management of Canvas.
• Oversees and coordinates book order process.
• Word processing/preparation of midterm and final exams and sample answers.
• Oversees midterm and final exam grading using Law Grade program.
• Composes memoranda, letters, conference materials, etc.
• Proofreads legal documents, journal articles, and other out-going correspondence.
• Makes arrangements for faculty travel including special visitors and/or student groups
• Assists faculty with conference and event planning as needed.
• Advises faculty on process and procedures and coordinates faculty support regarding budgets, law school protocol and university reimbursement.
• Is knowledgeable regarding Workday and university forms and procedures.
• Creates/prepares expense reports for professional trips.
• Tracks faculty spending from faculty accounts.
• Keeps records of all receipts, submitted reports, expenses and requests as needed.
• Schedules meetings, arranges appointments.
• Collaborates with Vice Dean and Manager of Law Exam Administration and Digital Learning to facilitate faculty training for exam and grading processes.
• Collaborates with Assistant Director of Facilities & Operations and Associate Director of Event Services to support on-site faculty needs.
• Collaborates with Legal Research Center staff in reviewing faculty research needs and assigning appropriate faculty support.

General administrative support

• Assists Vice Dean with preparation and tracking of all class syllabi for reporting purposes.
• Orders office supplies in a timely and cost-effective manner.
• Supervises the sorting and distribution of mail in Law School mailroom
• Miscellaneous filing and record-keeping.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Associates degree from accredited institution required.  
• Minimum of five years general office experience required.  
• One to three years supervisory experience required.
• Strong computer skills for spreadsheet reporting, database maintenance, web content management, and maintenance
  • Minimum of intermediate-to-high achievement with Word, Excel, and Gmail required.
  • Familiarity with Canvas course management application preferred.
  • Familiarity with database management standards and applications preferred.
• Ability to independently prioritize workload effectively to meet deadlines.
• Extremely high degree of accuracy and attention to detail. 
• Customer service, Teamwork and relationship building mindset.
• Demonstrated problem solving and analytical skills with the ability to proactively communicate potential problems or new solutions for all aspects of office operations.
• Demonstrated critical thinking and relationship building skills with the ability to effectively address and support personnel management and development.
• Strong written and verbal skills.
• Ability to handle confidential information, maintain strict confidentiality, and exhibit good judgment in dealing with administrators, faculty, students, staff, and external constituents.
• Ability and desire to work in a multi-faceted, fast paced office environment with a high degree of professionalism.
• Schedule must be flexible; night and weekend work will be required occasionally.
• Minimum of five years general office experience required.  Faculty support experience preferred.
• One to three years supervisory experience required.
• Strong computer skills for spreadsheet reporting, database maintenance, web content management, and maintenance
  • Minimum of intermediate-to-high achievement with Word, Excel, and Gmail required.
  • Familiarity with Canvas course management application preferred.
  • Familiarity with database management standards and applications preferred.
• Ability to independently prioritize workload effectively to meet deadlines.
• Extremely high degree of accuracy and attention to detail. 
• Customer service, Teamwork and relationship building mindset.
• Demonstrated problem solving and analytical skills with the ability to proactively communicate potential problems or new solutions for all aspects of office operations.
• Demonstrated critical thinking and relationship building skills with the ability to effectively address and support personnel management and development.
• Strong written and verbal skills.
• Ability to handle confidential information, maintain strict confidentiality, and exhibit good judgment in dealing with administrators, faculty, students, staff, and external constituents.
• Ability and desire to work in a multi-faceted, fast paced office environment with a high degree of professionalism.
• Schedule must be flexible; night and weekend work will be required occasionally.

Preferred Qualifications:

• Bachelor’s degree preferred.
• Faculty support experience preferred.

$30 - $31.32 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours: 37.5 hours per week

Closing date: Open until filled 

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.