| University Description: |
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
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| Detailed Description: |
This is a part-time temporary, non-benefit-based position with an anticipated end date of June 30, 2025. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.
The administrative assistant serves in the capacity of general office coordination for the department, creating and maintaining various databases, coordinating special events, and providing general advising on study abroad and immigration related topics. Provides administrative support to various departmental staff members, including technical word processing, photocopying, transcription, mail distribution, answering telephones, taking messages, running errands, and acting as liaison between staff members and students. Also has general knowledge of immigration related regulations and requirements as well as undergraduate study abroad program offerings and processes.
Duties and Responsibilities:
Creates, compiles and maintains various departmental databases and queries for those databases.
Coordinates various departmental events, including:
- Scheduling.
- Publication and distribution of flyers and posters.
- Website updates.
- Catering services.
Schedules auxiliary services and room reservations.
Performs office duties for departmental staff, including occasional complex projects:
- Composes and types routine letters and memoranda.
- Support processing of study abroad application materials.
- Photocopies, filing and organization in shared drive.
- Proofreading.
- Performs research as requested.
- Runs departmental errands; e.g., picks up supplies from Torero Store.
Acts as coordinator to service departments:
- Makes maintenance requests to Facilities Management, Telecommunications, etc.
- Maintains copying supplies and coordinates copy machine maintenance and repair.
Assists in domestic and international student advising and programming:
- Provides students with general information of undergraduate study abroad programs, application process and deadlines, etc.
- Assists with study abroad informational sessions, as needed.
- Provides international students and scholars with general information on immigration documentation, travel restrictions, etc.
- Assists with international student and scholar check-ins, as needed.
- Provides staffing support for international students and scholars events and programs, as needed.
Serves as office receptionist (telephone and email):
- Answers several incoming lines.
- Takes messages.
- Manages incoming email communications to international@sandiego.edu.
- Gives information, directions and/or instructions.
- Greets visitors.
- Schedules meetings and arranges appointments.
- Serves as liaison between full-time staff members and faculty/staff.
- Receives, sorts, distributes, and sends mail and e-mail.
- Maintains confidentiality.
Special Conditions of Employment:
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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