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Assistant Director for School of Leadership and Education Sciences Annual Giving

Apply now Posting #: 4876
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, University Advancement

Position Title & Department:

 Assistant Director for School of Leadership and Education Sciences Annual Giving; University Advancement
Posting #


Department Description:

As part of the University Advancement division, the Office of Annual Giving coordinates the direct marketing, telefunding, student philanthropy, crowdfunding, electronic, and digital fundraising efforts for the university.

University Description:

The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:
The assistant director is a key member of central Annual Giving and School of Leadership and Education Sciences (SOLES) development, with principle responsibility for SOLES annual giving. Reporting to the director of Annual Giving, the assistant director is responsible for developing SOLES annual giving campaigns, engagement strategies for SOLES alumni, and ongoing stewardship of SOLES donors. The assistant director will focus on engaging, cultivating, and stewarding donors through direct mail, email, telephone outreach, social media, web content, and occasional face-to-face meetings. The assistant director will participate in overall strategic planning as well as program management and implementation.

Duties and Responsibilities:

Comprehensive Annual Giving Campaign:

  • Plan, implement, and manage all SOLES annual fund programs including direct mail, phone-a-thon, and e-solicitations.
  • Lead the development and implementation of annual giving strategies, activities, and timelines to solicit contributions from alumni, friends, faculty, staff, students, and other constituents for annual gifts.
  • Provide guidance and direction to the Telefunding manager for the oversight and execution of the SOLES telephone solicitation program.
  • Analyze data to establish goals and strategies to increase donor participation in the annual fund (donors & dollars).
  • Manage the tracking and stewardship of annual gifts and pledge payments including endowment funds, scholarships, and other SOLES fundraising projects.
  • Provide support tracking gift revenue for current use scholarships along with the awarding of scholarships.
  • Oversee the accuracy and integrity of SOLES alumni and donor database records, including the thorough documentation of communication with SOLES alumni and donors.
  • Assist in the identification of prospects with major gift capacity.
  • Serve as leader/captain for SOLES during the university’s annual Employee Giving Campaign.

Alumni Engagement:

  • Engage SOLES alumni by coordinating and implementing alumni outreach opportunities, programs, and services designed to foster a lifelong connection between alumni and SOLES, in conjunction with the university’s central Alumni Relations office.
  • Identify, cultivate, build, manage, support, and execute specific engagement activities, events, and programs for SOLES alumni.
  • Coordinate volunteer programs and services to engage and cultivate a network of alumni volunteers.
  • Work with SOLES student organizations to instill and promote lifelong participation and networking.
  • Actively identify and act upon opportunities to highlight, promote, and publicize SOLES alumni and accomplishments through University Marketing and Communications and other University Advancement channels.
  • Track and report key performance measurements of alumni engagement using the CASE AEM modes of engagement: Communication, Experiential, Philanthropic, and Volunteer.
  • Create, schedule, and budget travel to meet with alumni, host/represent SOLES at university-wide alumni events (including Homecoming and Family Weekend), and support Torero Club chapter events across the country.

Leadership Annual Gifts:

  • Manage, solicit, and steward SOLES President’s Club (PC) donors, the university’s leadership giving society with annual gifts of $1,500 or more.
  • Manage the personal renewal of SOLES PC donors; develop and implement strategies to upgrade PC donors to higher levels of giving.
  • Conduct occasional face-to-face meetings to cultivate and to solicit support to meet SOLES fundraising priorities and goals.
  • Identify, cultivate, and solicit philanthropic support by developing and maintaining relationships with alumni and other potential donors to SOLES.
  • Identify and promote SOLES events to PC donors to strengthen their affinity to the SOLES and to add value to their PC membership.
  • Utilize PC events to steward and engage SOLES donors.

Donor Stewardship:                

  • In conjunction with the director and SOLES senior director of development, execute and manage a thoughtful and comprehensive stewardship plan.
  • Create and execute personalized stewardship plans for leadership annual and major gift donors, including drafting acknowledgement letters on behalf of SOLES’s dean.
  • Track gifts and appropriately thank donors based on gift amount and consistency.

Professional Development/Other Responsibilities:                 

  • Responsible for keeping up to date with annual giving trends through research and professional development opportunities, particularly those related to SOLES annual giving.
  • Assist with SOLES commencement, graduation awards, and training other staff on office operations and procedures as needed.
  • In addition to the responsibilities outlined in this position description, other duties may be assigned by the director and SOLES senior director of development that fall within the mission of the Office of Annual Giving, the School of Leadership and Education Sciences, and the University of San Diego.

Special Conditions of Employment:

  • Some weekend and evening work is necessary related to student/alumni events and Telefunding Center shift supervision.
  • From time to time, attendance will be required for purposes of professional development, training meetings, conferences, or volunteer committee meetings that relate to the work of this position.

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.  For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

  • Bachelor’s degree required.
  • Three years professional office experience.
  • Excellent written and oral communication skills required as well as exceptional critical listening and thinking skills. Command of the English language, including AP writing style, and standard grammar, spelling, punctuation, syntax, and proofreading skill.
  • Self-starter with good project management skills and the ability to exercise good judgment in advancing projects toward completion.
  • Strong organizational and planning skills for balancing multiple campaigns and tasks.
  • Strong computer skills (especially Microsoft Excel and Word) and proficiency with donor database/prospect management systems is essential for success in this position.
  • Must demonstrate strong analytical skills and superior attention to detail.
  • Experience with budgetary management.
  • Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
  • Willingness and ability to travel.
  • Must be friendly and personable; remain professional under pressure.

Preferred Qualifications:

  • Work experience in higher education, direct marketing, or non-profit setting.
  • Substantive experience working with volunteers and volunteer boards is strongly desired.

Performance Expectations - Knowledge, Skills and Abilities:

  • Commitment to working as a member of a team and collaborate with colleagues.
  • Strong sense of integrity and ethical conduct.
  • Cultural competency and sensitivity a must; ability to understand different cultural contexts and viewpoints, demonstrate respect for others, adapt to different cultural settings; and accept cultural differences.
  • Ability to work with donors one-on-one for solicitation and stewardship purposes.
  • Knowledge of fundraising strategies and proven ability to secure gifts.
  • Knowledge of online communication to increase contacts with alumni and others.
  • Understand the role of technology in annual fundraising and exhibit the ability to effectively utilize sophisticated fundraising software.
  • Demonstrated ability to build effective working relationships with volunteers, donors, and colleagues.
  • Ability to understand and demonstrate an extremely high level of sensitivity to customer relations and embrace a donor-centric philosophy.
  • Ability to handle confidential information with tact and discretion.
  • Ability to exercise good judgment, problem solving, and decision-making.
  • Knowledge of USD’s policies and procedures.
Posting Salary:

$5,546.67 - $5,833.34 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:

Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:

Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Standard Time
Applications close:

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