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Law Student Affairs Specialist

Apply now Posting #: 4426
Position Status: Full-time regular
Location: San Diego
Position Type: Staff, School of Law

Position Title & Department:

 Law Student Affairs Specialist; School of Law
Posting #


Department Description:

USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This recruitment is open to current University of San Diego employees only. Only current USD employees are eligible to apply and be considered for this position.

The Law Student Affairs Specialist reports directly to the Associate Director for Law Student Affairs and is responsible for contributing to a positive student experience by providing continuity and consistency through the day-to-day management of student organizations and advocacy programs at USD, providing general academic advising for students, and supporting administrative processes within the Law Student Affairs department. The Law Student Affairs Specialist works in a collaborative relationship with all law school students, faculty, administrative offices, and university offices. This position requires occasional attendance at on and off campus events during and outside normal business hours. Some travel may be required.

Duties and Responsibilities:

Provide administrative guidance and support for the Advocacy Competition Teams, including Mock Trial, Moot Court, Vis International Commercial Arbitration Moot Court Team, Client Advocacy Team, and Transactional Law Team  

  • In coordination with mock trial faculty, manage all administrative components for USD’s Mock Trial Team
  • Assist in recruiting alumni and community members to serve as guest coaches and judges. Serve as a liaison between guest coaches, judges, and students in Mock Trial.
  • Work with students to plan and execute USD-hosted tournaments and events.
  • Manage onboarding of coaches.
  • Manage budget and expenses.
  • In coordination with the executive boards of all Advocacy Competition Teams and their respective Faculty Advisors, manage all administrative components for the Advocacy Competition Teams. 
  • Regularly meet with students on Moot Court and VICAM boards and the Faculty Advisors to discuss planning for events and competitions. 
  • Train students on procedures for reimbursements and assist in registration and travel arrangements for events and tournaments.
  • Coordinate tournament and competition entries and coordinate travel, lodging, and student and coach reimbursements.
  • As assigned by the Associate Director for Law Student Affairs, support additional advocacy programs including Transaction Law Team, Client Advocacy Team, and other Student Organization advocacy competition teams.

Manage all aspects of law student organization activities and extracurricular programming

  • Serve as primary contact between the Office for Law Student Affairs and all USD registered Student Organizations and the Student Bar Association (SBA). 
  • Manage training on various university rules and policies regarding all student organization activities. 
  • Monitor and ensure student organization compliance with university and law school rules and policies.
  • Manage activities and calendars between and promote collaboration amongst student organizations and law school administration. 
  • Maintain the USD Student Organizations Handbook.
  • Manage tracking of student organizations’ on-campus agency accounts; provide process and reimbursement training for student leaders and assist them with obtaining reimbursements through Agency accounts.
  • Work with Student Organizations and Law School Alumni & Development Office regarding all fundraising activities, gift processing, and donor-recognition.
  • Represent the Office for Law Student Affairs at SBA meetings and other SBA-sponsored events.
  • Attend certain student organization functions – academic and social – as a representative of the Office for Law Student Affairs. 
  • Work with the Associate Director for Community Engagement and Inclusion to support diversity, equity, and inclusion programming amongst student organizations.

Provide General Academic Advising for JD Students and Support Accommodations      

  • Under the supervision of the Associate Director for Law Student Affairs, provide general advising to law students on the academic program of the law school, focusing on general processes and policies, performing graduation checks, and answering general questions.
  • Assist the Associate Director for Law Student Affairs with documentation and tracking, e.g. utilization of academic advising services and tracking of students subject to Academic Supervision rules.
  • Coordinate the notetaking services for students with academic accommodations including the identification of notetakers, managing the distribution of notes, and processing payments for notetakers.
  • Assist the Associate Director with documentation and tracking of academic accommodations. 

Perform Administrative Duties                                                                                        

  • Perform administrative duties as necessary including effectively managing event budgets and costs, responding promptly to emails and phone calls, attending and supporting events such as Orientation and Commencement, and attending meetings within the department, law school and university. 
  • Perform other duties or tasks as assigned.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

  • Bachelor’s degree required. 
  • Minimum of two-three years relevant professional experience required.

Preferred Qualifications:

  • Graduate degree or bachelor’s degree and equivalent experience preferred.
  • Experience working within student affairs preferred.
  • Experience working in the legal field or law school setting is preferred.

Performance Expectations: Knowledge, Skills and Abilities

  • Excellent organizational skills and attention to detail is critical.
  • Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials. 
  • Proven skills in written and oral communication.
  • Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting.
  • Ability to prioritize workload effectively and meet deadlines with minimal supervision.
  • Ability to take initiative in managing projects and ability to develop and keep to timelines.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Ability to be proactive with respect to suggestions for improving all aspects of programming
  • Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance.  Minimum of intermediate experience with Word and Excel.  Experience with web content development preferred.
Posting Salary:

Commensurate with experience; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Resume and Cover Letter Required
Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Additional Details:

Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Standard Time
Applications close:

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