The mission of Procurement Services is to provide the University of San Diego community access to the highest value of goods and services in a manner consistent with the University's mission, ensuring stewardship, quality, best practices, compliance and educational excellence.
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
Under the general direction of the Director of Procurement Services, the Strategic Sourcing and Contracts Manager is responsible for the overall development, implementation, management and performance of strategic sourcing and contract management strategies to meet business goals and objectives and comply with federal, state and local government regulations. Will manage the assessment, selection and development of strategic suppliers to meet cost and performance objectives, negotiate contracts on behalf of the university, manage existing contract for compliance with established laws and regulations, and manage the University’s Supplier Diversity Program. The Strategic Sourcing & Contracts Manager also builds and strengthens the University’s ability to manage existing supplier relationships, expectations and compliance with laws; and leads the growth and adoption of USD’s supplier management services. Supervises staff responsible for eProcurement and vendor management.
Duties and Responsibilities
Strategic Sourcing and Contracts Management
- Manage internal sourcing and contracting procedures. Apply advanced sourcing methodologies to prepare, develop, and establish complex procurement strategies or complex contracts through vendor negotiations in consultation with Director of Procurement Services, project managers and departmental end-users. Provide guidance to end users and procurement colleagues on a number of sourcing and contractual issues.
- Recommend changes as needed to improve efficiency and effectiveness of sourcing methodologies. Responsible for communicating such changes to Category Managers and end users.
- Lead the overall university sourcing efforts for goods and services working closely with Category Managers and the Procurement Director.
- Assist in the negotiation of contracts, agreements, and university-wide Master Agreements for campus wide use.
- Manage the coordination and production of procurement or contract compliance reports involving high-level interactions with internal and external departments and vendors.
- Maintain the University’s standards for preferred suppliers, communicating and emphasizing those with which the University has a Master Agreement and / or arrangements beneficial to the University.
- Track and report on strategic sourcing outcomes, including savings, spend targets, contract compliance and supplier performance.
- Manage and provide guidance on contract compliance with regards to federal, state and local government laws and regulations, as well as university policies.
- Monitor, measure and audit contract performance while tracking spend against established contracts.
- Monitor compliance with Federal, State and Local Government regulations, and University policies and procedures. Work with the Director to resolve any compliance or performance issue.
- Monitor contract expiration to ensure end-users have sufficient time to renew, renegotiate, extend or retire contracts. Assist with contract close out duties.
- Authorize documents such as contracts bid results within the eProcurement system according to established limits and responsible for completing the bid closeout process.
- Directly supervise, oversee and review work of the eProcurement Administrator, the Vendor Management Coordinator, and/or assigned student support; determine and delegate work assignments to most effectively meet department/unit needs; train and develop supervised staff as needed.
- May act on behalf of the Director regarding matters of consequence including administrative and financial management, tracking and reporting.
Supplier Diversity Program
- Lead the execution and ongoing development of the Supplier Diversity Program and manage the Supplier Diversity Program.
- Monitor strategy for tracking the performance of Supplier Diversity goals and metrics across contracts and across the university.
- Maintain and expand knowledge of current university topics, programs, and industry/client trends; and use those inputs to recommend and develop best-in-class practices and plans to address any new requirements.
- Partner with university constituents to develop and disseminate strategic messages about the Supplier Diversity Program to inform stakeholders and demonstrate the university’s commitment.
- Actively contribute to business origination, capture planning and proposal development, and advocate for and representing opportunities for diverse businesses.
- Work with the University community to manage local and national supplier diversity spend goals; and regularly monitor and report progress.
- Create tools, communications and training to educate University purchasers on diverse supplier options.
- Manage and leverage the University’s involvement with the USD’s Anchor Partnership program
Special Conditions of Employment:
The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
- Bachelor's degree in Business or related field of study.
- 5+ years in a procurement role managing supplier and/or supplier diversity programs.
- Knowledge of University policies and procedures. Knowledge of federal regulations [e.g. Uniform Guidance] and state procurement statutes and policies.
- Master’s degree in an applicable field of study.
- Experience in the higher education or nonprofit sector.
- CPM, CPSM, CPCM certification preferred
Performance Expectations: Knowledge, Skills and Abilities
- Superior customer services and communication skills.
- Effective use of quantitative and qualitative data, often disaggregated, to support decision-making.
- Ability to gather, analyze and report on data through Excel and other data tools.
- Strong leadership presence and ability to effectively present to a variety of audiences.
- CPM or other industry certification.
Commensurate with experience; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Hours: 37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.