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Event Marketing Coordinator

Apply now Posting #: 4333
Position Status: Full-time temporary
Location: San Diego
Position Type: Staff, School of Business

Position Title & Department:

 Event Marketing Coordinator; School of Business
Posting #


Department Description:

The Knauss School of Business at USD embraces a stewardship approach to business education. Stewardship requires businesses to protect and care for society in pursuit of a greater good.  The Knauss School community of faculty, staff, students and graduates, embrace stewardship by applying values-driven, free-enterprise skills to improve businesses, industries, and the lives of people in our community and around the world.  We provide academically rigorous, relevant and values-based education and research.  Degree programs in the Knauss School of Business are AACSB accredited, with the undergraduate and MBA programs being highly ranked both domestically and internationally. 

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Under direction from the Director of Brand Marketing and Creative, the Event Marketing Coordinator is responsible for the management and marketing of Knauss School of Business (KSB) student-focused events.  With a solution-oriented approach, the Coordinator is responsible for managing these events through the entirely of their life cycle, including creating ideas and vision with KSB stakeholders, maintaining event budgets including navigating fiscal constraints, planning and coordinating with vendors, marketing the event to internal and external audiences, staffing and providing on-site execution as well as post-event reporting and surveying.  The Coordinator must be able to work with a multitude of stakeholders and represent the Knauss School of Business in a professional manner while positively shaping the Knauss School of Business’ identity, profile and visibility within the campus community.  The Coordinator must also be able to work the occasional night and/or weekend, in order to provide on-site event support.

Duties and Responsibilities

Work with internal and external stakeholders to create KSB student-focused events

  • Coordinate, plan, and execute all on-site and off-site, in-person and virtual student-focused events for KSB
  • As the event producer , tie all aspects of events together to successfully execute memorable events
  • Serve as a liaison between event all event stakeholders ensure logistics are planned seamlessly
  • Coordinate event staffing needs
  • Submit additional cleaning service, catering and event furniture orders, and if applicable transportation for guests
  • Coordinate event related meetings with stakeholders to ensure details are shared and deadlines are being met
  • Create run of shows, AV needs, floor plans
  • Assist with virtual meetings, workshops and events using programs such as Zoom
  • Maintain shared calendar of events and provide updates and event requests to relevant personnel
  • Serve as main contact with other university departments to ensure all elements of events are in adherence to university policy and processes
  • Facilitate required paperwork for events, such as legal agreements, vendor contracts and certificates of liability/insurance
  • Work with Public Safety on event security, if applicable
  • Coordinate event walk-throughs with event staff
  • In collaboration with stakeholders, assist with tracking event expenses and budget

Market events to increase event attendance and positively shape the KSB identity, profile, and visibility within the campus community

  • Provide support in the areas of event digital marketing, invitations, and social media outreach as directed
  • Provide support in the areas of event digital marketing, invitations, public relations, and social media outreach, as directed
  • Assist with promotional materials, invitations, and registration
  • Provide logistical details and updates to the Marketing and Recruitment team for mass communication purposes

Provide on-site event support

  • Ensure all technology needs, room configurations, catering, external vendors, etc. are prepared and ready for day-of activities
  • Greet guests with professionalism
  • Problem-solve last minute issues
  • Provide additional support to event host, as needed

Coordinate post-event activities

  • Create and distribution post-event surveys
  • Interview event attendees to receive feedback
  • Consolidate and store all feedback for future reference
  • Report findings to internal stakeholders
  • Provide suggestions, creative solutions and innovative ideas to improve upon future events

Other duties as assigned

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications

  • Bachelor’s degree from an accredited college or university with preference given to Business, Marketing and/or related field of study
  • 2 years of work experience in event marketing, product marketing, email marketing, campaign planning, digital marketing, messaging, positioning, copywriting, project management, and/or related field

Preferred Qualifications

  • Bachelor’s degree from an accredited college of university in Business, Marketing or a related field
  • 3+ years of progressively responsible event marketing experience including product marketing, email marketing, digital marketing, messaging, copywriting and/or project management
  • Experience working in higher education

Performance Expectations: Knowledge, Skills and Abilities

  • Computers and software (including MS Word, Excel, Internet, Web, etc.)
  • Anticipating, identifying and resolving technical software issues
  • Excellent skill in using business software systems in the completion of work assignments; i.e. Word and Excel, PowerPoint, Web analytics, search (paid and organic), content management system (CMS) and customer relations management (CRM) software
  • Excellent knowledge of the fundamentals of writing, grammar, syntax, style and punctuation
  • Excellent skills to write clear, lively and compelling copy in a variety of styles appropriate to target audiences and/or the broader public
  • Event promotion and marketing
  • Interacting with the professional business community
  • Exercising self-initiative and creativity
  • Be able to function with a high degree of autonomy
  • Demonstrated capacity for developing and understanding strategy
  • Operation of personal computer equipment and web management
  • Time management and organization of multi-tasking work requirements
  • Communicating effectively both verbally and in writing
  • Ability to use mature judgment
  • Ability to form productive working relationships with faculty, staff and administration
  • Working with diverse personalities
  • Being flexible and versatile in coping with evolving work situations
  • Ability to focus on technical details in an environment with many distractions
  • Ability to handle the stress of last-minute deadlines and changes
  • Ability to assume responsibility and effectively resolve problems by exercising independent judgement
Posting Salary:

$28.00 - $30.00 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:

Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Hours: 37.5 hours per week

In addition, the Knauss School of Business offers two different compressed work schedule options following a 9/75 structure in which employees have 1 to 1.5 days off over every two-week period as well as a hybrid option for those positions that can complete some work remotely.

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Clery Act, the University of San Diego publishes a combined Annual Security and Fire Safety Report for review. This report includes institutional policies concerning: campus security; procedures for reporting crime, fire, and other emergencies; emergency response and evacuation procedures; sexual misconduct and relationship violence reporting and response standards and protocols; alcohol and drug policies; and statistics for the previous three years concerning reported crimes that occurred within the institutions Clery reportable geography. Individuals may request a print copy of the report at the University of San Diego Department of Public Safety, located in the Hughes Administration Center, Room 150.