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Finance Manager

Apply now Posting #: 4194
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, School of Business

Position Title & Department:

 Finance Manager; School of Business
Posting #

4194

Department Description:

The Knauss School of Business at USD embraces a stewardship approach to business education. Stewardship requires businesses to protect and care for society in pursuit of a greater good.  The Knauss School community of faculty, staff, students and graduates, embrace stewardship by applying values-driven, free-enterprise skills to improve businesses, industries, and the lives of people in our community and around the world.  We provide academically rigorous, relevant and values-based education and research.  Degree programs in the Knauss School of Business are AACSB accredited, with the undergraduate and MBA programs being highly ranked both domestically and internationally.  www.sandiego.edu/business/about/ 

Looking forward, the Knauss Center for Business Education will be the physical home for the Knauss School, and more important, the mortar that binds us together is our unique competitive advantage as we deliver a rich, holistic student experience, crafted with a higher purpose in mind, for all the greater good.  See our progress: https://horizon.sandiego.edu/knauss-center.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Under the general guidance of the Assistant Dean of Finance and Administration, the Finance Manager oversees the fiscal aspects of the Knauss School of Business to provide quality support of student learning and faculty achievement.  The Manager facilitates and provides guidance to unit leaders in using fiscal resources and is responsible for overseeing the use of the school’s discretionary resources as well as restricted, endowed and grant-funded accounts.  The Manager interprets policies and uses independent judgment when providing fiscal approval of expenses. The Manager exercises supervision over and ensures school-wide adherence to university procedures including but not limited to expenditure policies and purchasing best practices.  The Manager also serves as centralized support for unit colleagues in navigating the review of external contracts, independent contractor considerations, and internal and external agreement approval workflows while upholding related university policies and procedures.  The position is responsible for proactively identifying issues, designing solutions to problems and handing confidential matters and materials in a time sensitive environment.  The Manager communicates and collaborates extensively with all Knauss School of Business faculty, staff and administrators.  The position works collaboratively with internal constituents as well as with key administrators in campus departments including but not limited to Accounts Payable, Procurement, and the Provost’s Office.  The Manager is required to have a general working knowledge of the university and a comprehensive, on-going understanding of School of Business operations.

Duties and Responsibilities:

Expenditure Oversight

  • Budget authority to independently approve Knauss School of Business expenditures, including reimbursements, OneCard expenses and payment requests.
  • Uses independent judgment and knowledge of unit operations when reviewing and approving expenditures
  • Monitors university, state and federal expense policies to ensure compliance with administrative and financial policies and procedures and to safeguard fiscal resources and reduce risk
  • Reviews all University expenditure requests including OneCard expenses, out-of-pocket reimbursements requests and payment requests for proper documentation, alignment with mission and, if within budgetary threshold, provides approval
  • Manages the submission of all requests to Accounts Payable and/or Procurement
  • Provides lead oversight of the Concur Travel and Expense platform, proactively identifies issues and provides suggestions to the Assistant Dean and, if applicable, the Finance Office
  • Designs and implements systems and processes to ensure proper coding and tracking of discretionary expenses
  • Collaborates with internal colleagues in order to train, inform and streamline expenditure procedures and processes
  • Implements and upholds budgetary organizational strategies and policies
  • Independently manages the fiscal aspects of internal initiatives including but not limited to faculty research funding efforts, strategic grants, extracurricular student opportunities, professorships, etc.
  • Answers general fiscal inquiries regarding status of funding resources, outstanding payment requests, policies and procedures
  • Troubleshoots problems, makes recommendations, and handles highly confidential matters and materials with complete discretion in a time-sensitive environment

Financial Recordkeeping

  • Ensures timely and accurate financial information, to monitor accounts and resolve problems, to ensure compliance and to safeguard resources and reduce risk.
  • Conducts monthly discretionary audits of all School of Business accounts including operating, restricted, endowed, grant and club accounts and takes appropriate action to correct errors and discrepancies
  • Provides assistance in year-end fiscal reporting by auditing posted revenue and expenses, tracking and managing deadlines and, as needed, completing journal entries.

External Contract Administration

  • Centralizes and streamlines the independent contractor review process with Compliance
  • Works directly with the Office of General Counsel to review, draft, implement and cancel contractual agreements with external constituencies
  • Ensures signature authority policies are adhered to
  • Provides training to School of Business personnel regarding external contract administration topics including but not limited to signature authority policies and procedures, general counsel review process, use of DocuSign, etc.
  • Handles contract details with confidentiality and diplomacy

Travel and Purchasing

  • Educates and trains academic unit colleagues on purchasing best practices, which includes but is not limited to purchase order thresholds, competitive quote requirements, and vendor assessment
  • Initiates, streamlines and manages School of Business requisitions and purchase orders
  • Oversees and manages all school-wide blanket purchase orders
  • Main delegate for Concur Expense and Travel; oversees personnel training and utilization, unit implementation and analyzing usage reports to identify cost saving opportunities and efficiencies

Other

  • Reviews information with discretion and diplomacy, in the strictest of confidentiality
  • Serves as the alternate representative on University advisory councils and/or committees when the Assistant Dean cannot attend
  • Communicates extensively with Assistant Dean, faculty, staff and other campus colleagues and constituents.
  • Works collaboratively with other Finance and Administration department employees
  • Other duties as assigned

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

 

Job Requirements:

Minimum Qualifications

  • Bachelors degree from an accredited college or university with preference given to Business and/or related field of study
  • 5 years of full-time, progressively responsible experience working in budgeting, finance, accounting, and/or related field

Preferred Qualifications

  • Masters degree in Business and/or related field of study from an accredited college or university
  • 5+ years of progressively responsible experience in higher education budgeting, finance and/or accounting positions
  • Proven ability to collaborate with individuals of diverse backgrounds

Performance Expectations: Knowledge, Skills and Abilities

  • Demonstrated experience in finance and budget management.
  • Proficiency and comfort with technology
  • Familiarity with Microsoft applications with intermediate to advanced Excel skills
  • Experience working with Concur Expense, Concur Travel, Oracle applications including Banner, Noetix and iProcurement, as well as WorkDay
  • Working in an institution of higher education
  • Performing in a changing technological environment and being able to learn quickly and adapt and reinvent procedures according to change
  • Interacting with the professional community
  • Presenting materials and training personnel
  • Clearly articulating policies and procedures
  • Using independent judgment to take appropriate action on inquiries
  • Entrepreneurial mindset, self-motivated, and efficient
  • Working in an office setting managing budgets, accounting procedures, and tracking systems.
  • Ability to assume responsibility and effectively resolve problems by exercising independent judgment in meeting challenges and implementing procedures.
  • Excellent organizational and management skills
  • Ability to focus on technical details in an environment with many distractions
  • Ability to shift tasks easily
  • Ability to shift mental tasks from the minute and technical to interpersonal and creative at any given moment
  • Attention to detail and the ability to multitask while also working with minimal supervision
  • Serving as a collaborative team member with the ability to handle confidential information with tact and discretion
  • Exercising self-initiative and creativity
  • Working in a busy environment with high customer service standards
  • Maintaining a high level of accuracy developing work products and reports
  • Functioning with a high degree of autonomy
  • Time management and organization of multi-tasking work requirements
  • Excellent oral and written communication skills
  • Strong attention to detail
  • Working with diverse personalities and backgrounds
  • Being flexible and versatile in coping with evolving work situations
  • Being able to handle the stress of last-minute deadlines and changes
Posting Salary:

Commensurate with experience; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

In addition, the Knauss School of Business offers two different compressed work schedule options following a 9/75 structure in which employees have 1 to 1.5 days off over every two-week period as well as a hybrid option for those positions that can complete some work remotely.

Special Application Instructions:
Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

 
Additional Details:

Hours: 37.5 hours per week

Closing date: July 10, 2022

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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