The Finance Office is comprised of eight distinct operating units, all of which provide core financial services to the University of San Diego campus community.
The Finance Office serves the needs of the university and its constituents. It is supported by the Controller’s Office which oversees the accounting, cashiering, procurement and student financial services operating units.
The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the university’s accounts payable and payroll activities.
The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts.
It is our goal to provide innovative financial leadership and business solutions that support an exemplary educational experience for our students. Our mission is founded upon integrity, teamwork and preeminent resource stewardship to ensure USD’s financial strength for generations to come.
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
The Associate Vice President for Finance serves as a key member of the Finance Office’s leadership team, and is an active participant in helping the university meet its financial and strategic objectives.
As a trusted advisor and collaborative colleague, the Associate Vice President supports the university’s fundamental commitment to the highest standards of ethics, integrity and conduct. The position provides a wide range of duties that require independent judgment, confidentiality, diplomacy and flexibility.
The position leads internal and external reporting processes, as well as all financial compliance efforts. Oversees the university’s accounting functions, including cash, external funds accounting, payroll, procurement, tax, university real estate portfolio, and compliance operating units.
This position will initiate, plan and implement campus-wide cost efficiency efforts that strengthen the university’s fiscal discipline. Works closely with the Vice President for Finance and General Counsel to develop policies and procedures that ensure compliance with donor, regulatory, and university requirements. Reports financial activities to the trustees, senior administration and other campus constituents as needed. Actively participates and provides leadership in compliance and strategic risk management efforts. Serves as a staff liaison to the Finance and Audit Committees of the Board of Trustees; member of the President’s Cabinet.
The Associate Vice President serves as head of the Finance Division in the absence of the Vice President.
Duties & Responsibilities:
Leads internal and external reporting processes:
- Works closely with the Controller to maintain financial statements in accordance with Generally Accepted Accounting Principles, and perform pre-audit reviews of accounts in preparation of the annual external audit.
- Coordinates the preparation of the university’s audited financial statements and implements new accounting standards.
- Together with the Controller and Vice President, serves as liaison to the university’s external auditing firm. Manages the annual NCAA compliance audit for athletic programs, IPEDS, National Science Foundation and other required governmental and regulatory filings.
- Maintains monthly operating, endowment, cash flow, construction and other high-level reports used in the internal monitoring and oversight of university finances.
- Reports and monitors philanthropic accounts to support compliant spending and engagement into the university’s budgeting process.
Leads tax and financial compliance efforts:
- Researches and implements tax laws, emerging legislation or regulations that may affect the university’s financial policies and protocols.
- Develops, implements and monitors compliance in areas including but not limited to 501(c)(3) exempt status, unrelated business income, independent contractors, tax-exempt bonds, OMB Uniform Guidance, financial aid, and the NCAA. Leads the preparation and submission of all federal, state and local tax returns, regulatory filings and other required reports.
- Leads bond continuing disclosure filings and private use management for the university’s tax-exempt bond portfolio, and supports the Vice President on bond issuances and refinancing.
- Advises on key compliance issues and educates appropriate campus managers to promote compliance awareness. Monitors existing and proposed university activities to ensure compliance and reporting requirements are met.
Leads strategically-focused and customer-centric procurement operating unit:
- Creates a procurement environment that actively drives cost savings for the university, in collaboration with other campus leaders.
- Monitors adherence to disbursement controls by those charged with financial oversight, and works closely with the Controller to educate the campus and correct deficiencies if any are identified.
- Provides opportunities for campus feedback and updates procedures as appropriate to meet changing needs.
- Serves as a key leader in maintaining cost control standards at the university. Plays a leadership role in the operational efficiency effort for the university. Works closely with external consultants and campus constituents to identify and implement cost control opportunities. Works in conjunction with the Vice President to set goals, organize collaborative teams and communicate outcomes in the conduct of cost efficiency efforts. Partners with Budget & Planning team to monitor budgets at both high and granular levels to identify funding deficiencies or opportunities for budget re-allocation.
Oversees the university’s real estate portfolio:
- Overseeing the faculty home buying assistance program.
- Supervises the Tax & Compliance Manager to provide direction for property management, capital improvement and other real estate portfolio decisions.
- Works in conjunction with the Vice President to set goals and engage in long-term planning for property acquisition and disposal, including evaluation of financing structures.
Oversees the university’s integrated financial systems to ensure continued effectiveness:
- Leads and coordinates content planning for the Finance Office’s website.
- Develops web-based and other reporting tools to further Finance’s goals of accountability and knowledge transfer.
- Supports the Assistant Vice President for Budget & Planning to design a financial reporting system that identifies operating revenues, direct expenses and indirect expenses of all schools and business functions.
- Graduate from an accredited four-year college or university with a degree in accounting or a closely related field, and eight years working experience in the field of accounting, tax compliance, or higher education financial management.
- Certified Public Accountant in California with public accounting experience. Strong knowledge of Generally Accepted Accounting Principles (GAAP) as they pertain to college and universities.
- Strong knowledge of federal and state regulations for 501(c)(3) compliance, tax-exempt bonds, payroll taxes, independent contractors, and sales and property tax.
- Strong computer skills including a high competency with MS Excel and automated financial systems.
- Candidate must know how to organize, analyze and interpret financial data and regulatory rules to communicate expectations and enforce policy to the broader campus community.
- Candidate must possess a high degree of integrity and professionalism, and strong interpersonal communication skills in order to effectively deliver presentations to a diverse constituency.
Performance Expectations - Knowledge Skills and Abilities:
- Knowledge of GAAP, federal, state and local tax regulations in a nonprofit setting. Knowledge of PCI-DSS compliance.
- Proven ability to organize, analyze, comprehend, and interpret financial data with accuracy.
- Ability to handle and prioritize multiple projects at one time with changing priorities.
- Strong interpersonal skills with the ability to maintain cooperative and effective relationships with those contacted in the course of work.
- Demonstrated skills in both written and oral communications to effectively deal with people in conversation or correspondence.
- Ability to interpret and create automated spreadsheets and present technical information to a wide variety of individuals and groups.
- Exercises appropriate judgment in providing advice, answering questions, and releasing confidential information.
Tools & Equipment Used: Computer, spreadsheet and word-processing applications, automated financial software, email and internet, copy machine and telephone.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.