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Director of Foundation Relations

Apply now Posting #: 2975
Position Status: Full-time regular
Location: San Diego
Position Type: University Advancement, Administrator

Position Title & Department:

 Director of Foundation Relations; Foundation Relations
Posting #


Department Description:

The Foundation Relations department serves as the university’s central clearing house for all foundation interaction, including site visits, proposal tracking, foundation research, approach clearance and coordination.  Foundation gifts provide the extra resources that allow USD to achieve the next level of success, the margin of excellence that lies beyond what tuition alone can support. National, regional and local foundations fund critical areas that extend beyond the capacity of tuition and investment earnings. 

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Director of Foundation Relations is responsible for securing foundation funding for the University of San Diego, including support for capital, professorships, scholarships, programs, and projects. The Office of Foundation Relations (FR), led by the director, is the link between national foundations and the university. The director not only initiates proposals but also researches and identifies appropriate fits for the Schools, College, institutes, and programs, and, reviews and advises on proposal development. This position forms and maintains good, long-term foundation relationships.

Foundation Relations coordinates all USD foundation asks by maintaining the Foundation Tracking System which is the clearance system to reserve and track all USD interaction with foundations, including those initiated by the Office of Sponsored Programs (OSP). Working collaboratively with one another, OSP has primary responsibility for federally funded initiatives including faculty/academic research, contracts, and programs. FR has primary responsibility for private foundation funding of capital, professorships, scholarships, programs, and projects.

Duties & Responsibilities:

Foundation Relations Leadership and Management:

  • Write, edit, supervise, supplement, organize, and submit private sector proposals, individual solicitations, acknowledgements, reports, brochures, and other written fund raising development/management materials.
  • Liaise with all development fundraisers, administration, and appropriate faculty, departments, and deans regarding prospective private sector funding sources for capital, scholarship, project, and program requests.
  • Review and analyze foundation guidelines, RFPs, and industry postings to determine prospects for funding opportunities and make that information available to appropriate faculty, deans, and administration in a timely and usable manner.
  • Provide detailed foundation information from Foundation Directory Online as needed.
  • Initiate, monitor, supervise, and coordinate the university’s relationships with all private philanthropic foundations in order to maintain positive interaction with the goal of securing maximum funding and support from these sources on a long-term basis.
  • Maintain the Foundation Tracking System which serves as the clearance point for all foundation submissions from USD to avoid duplication of contact or excessive approaches.
  • Prioritize and track all proposals and prepare follow up reports in accordance with the requirements of the funding agency and/or administrative needs.
  • Achieve annual and capital campaign fundraising goals as established by the AVP for specific metrics, including but not limited to dollars raised, contacts made, and proposals submitted.
  • Respond to requests for assistance from other fundraisers in University Advancement senior administration and fund seekers throughout USD.
  • Work with senior administrators on specific facilities and endowed projects; review and secure permission for news releases and other publicity concerning private sector grants to the university.
  • Perform special development writing tasks, such as program descriptions, solicitations, and articles for publications.
  • Attend all Major Gift Account Executive and prospect review sessions, University Advancement and development meetings or briefings, as required.
  • Work collaboratively with major giving, corporate giving, scholarship giving, and planned giving for optimal outcome.
  • Fully comply with the university’s prospect management/move management system including the filing of donor/prospect Contact Reports.
  • Contact, visit, conference with private foundations leading to grants and extramural funding.
  • Manage foundation site visits and prepare briefings for all participants.
  • Attend conferences, professional development seminars and webinars to stay current with fundraising policies, procedures and trends.
  • Participate in San Diego community events and activities as needed.
  • Supervise the activities of the administrative staff in Foundation Relations.
Job Requirements:

Minimum Qualifications: 

  • Bachelor’s degree required. 
  • Minimum of seven years’ experience in foundation relations including demonstrable management and administrative skills; experience in higher education preferred.
  • Demonstrated ability to cultivate, solicit, close, and steward foundation gifts.
  • Proven record of knowledge in the full spectrum of philanthropic fund development, including special gifts, major gifts, capital campaigns, annual giving, special events, prospect research, proposal development, and gift planning.
  • Excellent oral and written communication skills, including public speaking; ability to communicate positively and effectively with a diverse audience.
  • Strong professional interpersonal skills and demonstrated ability to work collaboratively with faculty, advancement professionals, academic administrators, senior executives, and trustees of the university.
  • Ability to recruit, organize, and manage salaried or volunteer personnel as well as direct any individuals or committees of influence and affluence in fundraising protocols and competencies.
  • Protect confidentiality in all communications regarding proposed and consummated gifts.
  • Willingness and ability to work evenings and weekends.
  • Willingness and ability to travel.

Preferred Qualifications:

  • Master Degree 

Performance Expectations - Knowledge Skills and Abilities: 

  • Commitment to working as a member of a team and collaborate with colleagues.
  • Demonstrated ability to inspire confidence, to motivate, and to persuade.
  • Strong sense of integrity and ethical conduct.
  • Ability to anticipate, recognize, and solve problems, or bring them to the attention of the AVP.
  • Ability to organize time effectively, establish priorities, set and meet goals, and manage a large number of tasks simultaneously.
  • Strong managerial and leadership skills.
  • Knowledge of program managers sufficient to render credibility in assessing fitness of prospects for foundation giving.
  • Knowledge of trends and issues in higher education, philanthropy, and the Roman Catholic Church.
  • Knowledge of Microsoft Office applications.
  • Knowledge of USD’s policies and procedure.

Special Conditions of Employment:

A high degree of professionalism is required for this position since the work involves contact with important external and internal individuals, including CEOs and program officers of foundations across the nation, as well as USD’s president, provost, deans, and faculty. Always, it is necessary to convey the university’s appreciation for all gifts and all considerations of requests; a pleasant manner and an immediate responsiveness to any request or question. Managing a small, task-focused department requires an attitude of teamwork, cooperation, and collegiality.

Tools & Equipment Used:  Personal computer, database systems (BSR Advance, iModules, Reeher, Oracle/Workday), Microsoft Office applications, telephone, fax, other related office equipment, and automobile.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

Commensurate with experience; Excellent Benefits. 

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Resume and Cover Letter Required

Please include salary expectations in the cover letter.  Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Hours: 40

Closing date: February 25th, 2021

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

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