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Project Manager; Planning, Design & Construction

Apply now Posting #: 1782
Position Status: Full-time regular
Location: San Diego
Position Type: Facilities, Administrator

Position Title & Department:

 Project Manager; Planning, Design & Construction
Posting #


Department Description:

Our primary function is to provide the University with design and construction management services relying both on staff and outside consultants.  We act as programmers, designers and project managers, and are the liaison between building contractors and University employees. All improvements and renovations to campus buildings are handled through this office.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Performs skilled level work in the coordination and development of construction projects, including programming, design, university approval, construction, and move-in. Prepares and/or coordinates design packages for building interior renovations and minor new construction. Manages project contracts during the course of construction and maintains an accurate cost accounting of all construction/renovation projects. Provides construction project estimates and project schedules for all assigned projects. As directed by the Senior Project Manager, supervises the maintenance of all campus architectural documents and the facilities inventory.

Duties & Responsibilities:


  1. Interviews university personnel and ascertains user renovation/new construction needs.
  2. Translates user needs into acceptable construction documents in accordance with current building code and ADA regulations.
  3. Verifies and documents existing site conditions prior to beginning design.
  4. Prepares and/or coordinates drawings and specifications for all assigned renovation and construction projects.
  5. Prepares and/or coordinates building elevations and renderings as required.
  6. Revises construction documents as necessary after change order approval.
  7. If using outside design firm, verifies that submitted design documents conform to USD design standards, tenant/client needs and all applicable codes.
  8. Strives to create sustainable designs, targeting LEED Gold criteria when possible.
  9. Prepares detailed cost estimates for early budget and funding needs. 

Construction Management

  1. Is responsible for the management of interior renovation projects and minor new construction projects in terms of budget, schedule, and quality of workmanship as directed by the Senior Project Manager.
  2. Issues contracts and purchase orders to contractors and/or vendors.
  3. Insures that all construction is completed in accordance with current building, electrical, and mechanical codes, as well as with the approved design.
  4. Coordinates with the City of San Diego on all permit related issues.
  5. Estimates construction costs to establish preliminary budgets.
  6. Maintains project budgets as directed by the Senior Project Manager. Project budgets will range and may be $20M for a single capital project.
  7. Estimates cost of changes requested by the user.
  8. Continues interaction with the user(s) during construction to ensure approved changes are accomplished.
  9. Coordinates project approval with appropriate University personnel.
  10. Coordinates project construction/completion/move-in with appropriate University departments.
  11. As directed by the Senior Project Manager, develops 

Office Management

  1. Assists in maintaining the archived drawings and specifications.
  2. Keeps the Senior Project Manager appraised of project(s) conditions. 


  1. Consistently follows safety practices appropriate to the trade and complies with rules and regulations established by the university, state of California, and federal agencies.
  2. Follows established procedures for dealing with special hazards and promptly reports any on the job accidents to Public Safety and to your chain of command and to the AVP of Facilities Management in writing.
  3. Maintains an awareness of the typical hazards of the work place as well as special hazards that may be encountered at any university facility location such as biohazards, low-grade radiation and chemicals known to the State of California to cause cancer or birth defects. 
Job Requirements:

Minimum Qualifications: 

  1. Bachelor’s degree required, preferably in architecture, construction management, engineering or a related field. Additional years of relevant work experience may substitute for the education requirement, on a year-for-year basis.
  2. Must have three (3) years of experience managing commercial or institutional construction projects.
  3. Prefer to have five (5) years of experience in drafting of construction documents in a commercial or institutional setting.
  4. Must possess a valid California Driver’s License and may be required to drive university vehicles.
  5. Must be able to convert user concepts into project documents.
  6. Must be able to communicate effectively both orally and in writing.
  7. Must have a thorough knowledge of construction materials and methods.
  8. Must be able to manage multiple construction projects including making decisions concerning scope of work and costs.
  9. Must have a thorough knowledge of current Uniform Building, Fire, and Mechanical Codes as well as the National Electric Code and ADA regulations.
  10. Must have the ability to follow directions.
  11. Must be physically able to consistently perform job duties.
  12. Must have the ability to maintain a professional working relationship with students, faculty, and staff.
  13. Must adhere to University policies and procedures.
  14. Must have the ability to supervise and instruct assigned employees.
  15. Must possess a general knowledge of construction law.
  16. Must be able to demonstrate an advanced ability with the following software: such as Microsoft Project, Microsoft Office Suite, Bluebeam Studio, Document Storage sites. Prefer experience with the following software: AutoCAD, TMA/Maximo, Aperture, Photoshop, Construction management software such as EBuilder, ProLog, etc.

Tools & Equipment Used:

  • Personal computer, printer, plotter, blueprint machine, digital camera, architectural and engineering scales, measuring tape.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

Commensurate with experience; Excellent Benefits. 

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Resume Required
Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu
Additional Details:

Hours: 37.5 hours per week; Monday - Friday, 7:30 am - 4:00 pm

Closing date: Open Until Filled 

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Clery Act, the University of San Diego publishes a combined Annual Security and Fire Safety Report for review. This report includes institutional policies concerning: campus security; procedures for reporting crime, fire, and other emergencies; emergency response and evacuation procedures; sexual misconduct and relationship violence reporting and response standards and protocols; alcohol and drug policies; and statistics for the previous three years concerning reported crimes that occurred within the institutions Clery reportable geography. Individuals may request a print copy of the report at the University of San Diego Department of Public Safety, located in the Hughes Administration Center, Room 150.