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HRSA Project Coordinator, School Family Mental Health

Apply now Posting #: 1366
Position Status: Part-time temporary
Location: San Diego
Position Type: School of Leadership and Education Sciences, Staff

Position Title & Department:

HRSA Project Coordinator, School Family Mental Health
Posting #


University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This is a temporary, medical and retirement-benefit based (BMR), part-time position with an anticipated assignment end date of August 2, 2020.

The Project Coordinator will work under the supervision of the Health Resources and Services Administration (HRSA) Project TeamUP Director (Dr. Florencia Lebensohn-Chialvo) and Co-Director (Dr. Ann Garland) and will be responsible for operational management of the training grant and partnership development activities, as well as all program evaluation data collection and reporting responsibilities. This grant funded project aims to increase the number of behavioral health providers from diverse backgrounds equipped to provide effective care to communities in need. Project TeamUP provides financial assistance to a select number of students during their final year and seeks to improve and expand innovative interprofessional training to meet the growing needs of vulnerable, rural, and underserved populations in Southern California, with a particular focus on Latino families. The Project Coordinator will work 30 hours/week on a temporary basis through August 2021 (renewal contingent on sustained congressional appropriation of funds). In October 2019 the position may increase to 40 hours/week pending approval of additional funding. Receives supervision from the HRSA Project TeamUP Director and Co-Director.


Duties & Responsibilities

Assist with HRSA monitoring and reporting:

  • Assist with data collection, entry, management and analyses for all project initiatives
  • Assist with HRSA required reports and research evaluation efforts
  • Support any new grant applications.

Assist with HRSA Project TeamUP student stipend allocation:

  • Assist with informational sessions for interested CMFT/HSON students
  • Coordinate with CMFT and HSON staff to circulate application information to eligible students
  • Manage the application portal and prepare applications for grant leadership to review
  • Schedule and attend group interviews
  • Communicate decisions to students
  • Process student payment information and prepare quarterly stipend allocation payment requests
  • Communicate with grants accounting and payroll, as needed.

Assist with student professional development funding allocation:

  • Develop and manage all application processes for identified professional development opportunities (e.g. conferences, off-campus training)
  • Coordinate with CMFT and HSON staff to circulate announcements to students
  • Prepare applications for project leadership review
  • Communicate decisions to students
  • Assist students with travel arrangements and reimbursement requests
  • Communicate with grants accounting and payroll, as needed.

Assist with project related event planning:

  • Schedule rooms and secure catering for all relevant project events (e.g. stipend recipient meetings, workshops, seminars, continuing education, case simulation events)
  • Oversee registration and day-of logistics.

Oversee project website maintenance:

  • Update project initiative information, as needed
  • Create mypostings of project activities for USD-wide circulation (e.g. student spotlights, alum updates, professional development activities)
  • Prepare photos and videos for upload on website
  • Assist with Digital Clinical Resource Library development and maintenance
  • Communicate and coordinate with USD ITS- Web Services Team, as needed
  • Plan all program meetings, including biannual Advisory Committee meetings and site meetings/trainings.

Assist with prospective student and community outreach:

  • Collaborate with CMFT and SOLES admissions staff to support outreach and recruitment efforts, as needed.
Job Requirements:

Minimum and Preferred Qualifications:

  • An undergraduate degree in a related field and research experience is required.
  • Strong ability to use software and implement programs to accommodate and enhance existing databases, spreadsheets, and tracking systems (e.g. G Suite, Salesforce, Qualtrics, Cascade, Neotix).
  • Demonstrated ability to work effectively with a diverse faculty, staff, students, and administrators.
  • Some experience with program coordination or evaluation research.
  • Must possess strong organizational, time management, and analytical skills.
  • Must possess strong ability to function well independently, taking initiative and setting priorities in a dynamic environment with frequent interruptions and deadlines.
  • Strong ability to prioritize workload effectively.
  • Demonstrated skill in both oral and written communications.
  • An advanced degree in one of the targeted disciplines (MFT, Counseling, or Nurse Practitioner) is preferred.

Performance Expectations: Knowledge, Skills and Abilities: 

  • The Project Coordinator is expected to work from campus 4 days/week.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

$24.00 - $28.00 per hour; Medical and Retirement Benefited.

The University of San Diego offers a very competitive benefits package, to include medical and 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Special Application Instructions:
Resume and Cover Letter Required
Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume and cover letter to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu    
Additional Details:

Hours:  30 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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