Employment Opportunities at USD

5002

The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Duties and Responsibilities:

Development Management and Outreach 

• Identify, research, cultivate, and solicit prospects to build a portfolio of President’s Club donors – the university’s leadership giving society with annual gifts of at least $1,500 – and donors under that threshold; assist in the identification of prospects with major gift capacity.
• Manage the Dean’s Leadership Fund, including management and stewardship of the Dean’s Leadership Circle and production of quarterly Dean’s Leadership Circle Newsletter working closely with the central Office of Annual Giving, to include e-solicitations, direct mail, telefunding, online giving, and class gift programs – includes creation and execution of programs.
• Strategize with the senior director to determine best outreach and engagement strategies including social media platforms; coordinate with the central Office of Alumni Relations to maximize engagement specific to alumni.
• Travel locally and outside the San Diego area to meet with donors and represent CAS at alumni events, as needed.
• Plan and execute donor cultivation events, both on and off campus.
• In conjunction with the senior director, execute and manage a thoughtful and comprehensive stewardship plan for all levels of gifts to CAS; draft acknowledgement letters, including on behalf of CAS’s dean.
• Work collaboratively with CAS Marketing and Communications staff to ensure consistent and effective communication and ensure CAS giving pages are up to date and refreshed when necessary.
• In collaboration with the senior director, plan, coordinate, and execute 10-12 development trips per year for the senior director and/or CAS dean to include procuring prospect lists from Advancement Services; initiating contact with alumni, parents, donors, and prospects; securing meeting locations and coordinating logistics; preparing and finalizing travel itineraries for national and international travel.
• In collaboration with CAS department coordinators, Financial Aid, and other respective school areas, ensure scholarships are awarded; track the completion of thank you letters to donors on behalf of CAS’s dean, senior director of Development, faculty, and student recipients, when appropriate.
• Fully comply with the university’s prospect management / move management system including the filing of donor/prospect contact reports.

Office Administration

• Provide executive-level administrative support to the senior director including making travel arrangements, preparing expense reports, scheduling meetings, reserving rooms, correspondence, photocopying, and filing.
• Compile and organize materials for development packets used by the senior director and dean for visits with donors and prospects.
• Proofread and finalize all proposals for donors and prospects; process and report all contributions received directly by CAS.
• Complete gift processing forms, verifying CRM database accounts for accuracy; record gifts to departmental tracking system; generate, analyze, and organize reports; prepare donor research.
• Organize and prepare endowment reports; track select CAS restricted and endowment accounts.
• Assist in managing operating budget; reconcile expense activity, prepare Concur expense reports, and submit invoices for payment in Workday; inventory and purchase office supplies.
• Analyze data and create presentations for use by the senior director and dean.
• Attend University Advancement meetings/workshops and Faculty Fundraising Committee meetings; take detailed notes and report out on CAS activities, as requested.
• Train and direct student workers.
• Other duties as assigned.

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.  For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Bachelor’s degree required.
• Three years’ experience in development, marketing, and/or administrative experience.
• Must have excellent written and oral communication skills; requires command of the English language, including AP writing style, and standard grammar, spelling, punctuation, syntax, and proofreading skill.
• Must possess strong organizational and time management skills; meet assigned deadlines.
• Need to be flexible within a fast-paced, professional setting; able to handle multiple tasks well and calmly shift priorities between competing projects.
• Thorough knowledge of Microsoft Office applications including but not limited to Word, Excel, and PowerPoint.
• Must have the ability to learn and to use specialized USD database software including CRM and tracking platforms. Must be willing to be trained in the use of other software applications as required for the job.
• Willingness and ability to occasionally work evenings and weekends; willingness and ability to travel.

Preferred Qualifications:

• Five years’ experience in development, marketing, and/or administrative experience.
• Proven record of accomplishment in developing and managing administrative systems.
• Proven record of accomplishment in cold calling and success securing person-to-person appointments.
• Foreign language desirable.

Performance Expectations - Knowledge, Skills and Abilities:

• Commitment to working as a member of a team and collaborate with colleagues.
• Strong sense of integrity and ethical conduct.
• Cultural competency and sensitivity a must; ability to understand different cultural contexts and viewpoints, demonstrate respect for others, adapt to different cultural settings; and accept cultural differences.
• Must have the ability to work independently, be able to exercise good judgment, and provide supervision to support staff.
• Must possess exceptional critical listening and thinking skills; remain calm under pressure; discern problems and facilitate resolutions.
• Must have a positive attitude and professional demeanor, enthusiasm for the job and a sense of humor, show maturity, and take responsibility.
• Ability to establish credibility and rapport with the dean, diverse faculty, staff, alumni, volunteers, and current and prospective donors.
• Ability to motivate, create a sense of urgency and gain commitment with prospective donors.
• Entrepreneurial, creative self-starter oriented toward action and results.
• Ability to set and meet goals.
• Must have the ability to act with tact and diplomacy and be able to handle confidential information with discretion.
• Knowledge of USD’s policies and procedures.

$5,546.67 - $5,833.34 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.