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Transfer Program Coordinator

Apply now Posting #: 4892
Position Status: Full-time regular
Location: San Diego
Position Type: Staff, Student Affairs

Position Title & Department:

 Transfer Program Coordinator; Student Affairs
Posting #


Department Description:

In the Catholic tradition, the Student Affairs Division strives to create an inclusive, educational environment which motivates and supports student learning and personal development, serves the University community, and inspires students to make a positive contribution to society. Our philosophy and approach is to collaboratively work with Academic Affairs and all areas of the University to create an integrated learning environment.

The Student Affairs Division is a dynamic, student centered and learning organization. We are poised to create a vibrant and active co-curricular learning experience for all students. Our emphasis on leadership development and social change allows us to work on developing future ethical leaders to serve in a complex, global and changing world. We are committed to fostering a sense of belonging and continuously building toward a just, welcoming and caring community for all.

University Description:

The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Transfer Program Coordinator facilitates the success of all new transfer students through the Transfer Learning Community (TLC) program. Implements programming within the TLC program; and when appropriate expands programming opportunities to all transfer students. Works closely with the Onboarding teams to assist with fall and spring orientations for new students. Periodically, this position may be asked to lead or contribute to either ad hoc or ongoing division/campus projects outside the scope of their day-to-day activities.

The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure that our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area, and continue to strive to improve. We expect that all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

Duties and Responsibilities:

Transfer Learning Community Implementation:

  • Coordinate TLC programs and events to achieve the overall goals of the program under the direction of the Director of New Student Programs. Partner with Residential Life and Community and Leadership Development staff to integrate planning and programming in support of the transfer student experience. Programs include:
    • Fall and Spring TLC Hours: Includes full curriculum development and event facilitation.
    • Fall and Spring TLC Integration Showcases: Includes event logistics.
    • Torero Transfer Week: Includes full curriculum development and event facilitation.
  • Design and implement the TLC programming with support from the TLC Faculty Integration Coordinator transfer students and the TLC theme (i.e. TLC Kickoff, TLC Showcase).
  • Attend weekly meetings designed to ensure smooth implementation of the Learning Communities program.
  • Provide leadership and direction to the transfer student serving (Engage) Scholastic Assistants (SAs).
  • Support Scholastic Assistant Program as needed, including program supply purchasing and providing work direction to transfer student leaders. This includes identifying trends and regularly communicating with the Learning Communities Program Coordinator.
  • Serve on divisional and university committees to represent the needs and perspectives of transfer students.

Transfer Student Community Building:

  • Coordinate community building opportunities for transfer students after their TLC experience is complete, including National Transfer Student Week, Career Development opportunities, study sessions, and more.


  • Help maintain Transfer Programming budget, assisting with direct reconciliation, tracking, and following through on all charges, purchases, and interdepartmental transfers.
  • Manage expense reports and reimbursements for T/LC faculty and manage purchases for student leader programming. Reconcile transfer-related budgets on a monthly basis.
  • Update all aspects of the onboarding and TLC websites.
  • Be informed, knowledgeable of, and follow current University policies and procedures.
  • Serve as co-instructor for LEAD 387-P, a leadership class for students serving in the transfer scholastic assistants and scholastic assistants.
  • Serve on the Transfer student task force.
  • Carry out other tasks as assigned.

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.  For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 


Job Requirements:

Minimum Qualifications:

  • Bachelor’s degree required. One year of work experience is equivalent to two years of education towards a degree.
  • Two years of experience in implementing large scale programming required.

Preferred Qualifications:

  • Two years of experience working with faculty and students in Higher Education preferred.
  • Experience working with transfer students or other underserved populations preferred.

Performance Expectations - Knowledge, Skills and Abilities:

  • Highly organized and motivated.
  • Excellent communication skills.
  • Proficient with Microsoft Excel and G-Suite, as well as the ability to learn and use Banner, Workday, Workday, Salesforce, Cascade, Canva, and MySanDiego Portal.
  • Articulate monthly budgets clearly and comprehensively for faculty and staff.
  • Possess the ability to apply various organizational skills in order to prioritize workload effectively, satisfy deadlines under time pressure situations, and work on multiple concurrent tasks.
  • Possess flexibility and versatility in order to contribute to evolving work situations.
  • Cooperate as a team member with all offices performing duties essential to the achievement of program goals and learning outcomes.
  • Establish and maintain strong working relationships with colleagues, staff, administrators, students, and the general public.
  • Possess thorough knowledge of general office practices and procedures.
  • Assume responsibility, deal effectively with problems, and exercise independent judgment when making decisions and dealing with diverse personalities and populations.
  • Ability to develop and use empathetic listening skills, communicate with clarity and maintain an attitude that conveys respect, assistance, honesty and resourcefulness.
  • Ability to provide constructive feedback to faculty, staff, and students during the event planning process to ensure events are student-centered.
  • Willingness to support the Catholic mission and vision of the University.
  • Demonstrated practice of centering diversity, equity, inclusion, and antiracism in one’s work including an ongoing commitment to personal learning and development in this area.
  • Demonstrated commitment to student learning and development in the co curriculum and experience assessing the impact of programs and related services.
  • Occasional evening and weekend work hours may be required.
Posting Salary:

$29.53 - $30.42 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:
Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:

37.5 Hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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Notice of Availability: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report is available at www.sandiego.edu/safety/documents/annualreport.pdf. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response stands and protocols; and crime and fire statistics for the three previous calendar years. To request a paper copy, please contact the Clery Act Compliance Manager via email at clery@sandiego.edu, by calling (619) 260-4768, or in-person in the Hughes Administration Center, room 150.