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Assistant Controller

Apply now Posting #: 4190
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, Finance

Position Title & Department:

 Assistant Controller; Finance
Posting #

4190

Department Description:

The Finance Office serves the needs of the university and its constituents.  It is supported by the Controller’s Office which oversees the accounting, cashiering, procurement, and student financial services operating units.  The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the university’s accounts payable and payroll activities.  The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Serving as a key member of the financial management team, the Assistant Controller is an active participant in helping the university to meet its financial accounting objectives. This position manages the accounting office and oversees the maintenance of the university’s general ledger, exercising professional accounting judgment as necessary. The Assistant Controller plays a prominent role in the university’s internal control and technology initiatives.

Duties and Responsibilities:

  • Responsible for timely and accurate financial accounting of the university’s general ledger and related reconciliations thereto.  Manages the operations of the accounting office to ensure financial objectives and reporting deadlines are met. 
  • Exercises professional accounting judgment where necessary to ensure compliance with regulatory pronouncements and generally accepted accounting principles. 
  •  Continuously monitors department efforts to ensure maximum use of technology and best business practices.  Designs, tests, and implements changes where necessary in concert with appropriate support personnel. 
  • Liaison for the internal audit risk assessment program.  Conducts and supervises internal audits, identifying areas of internal control weakness.  Researches, writes, and implements policies and procedures to strengthen control systems.  Prepares internal audit reports. 
  • Assists Controller in the coordination of the fiscal year-end external audit and preparation of the audited financial statements.  Performs periodic balance sheet reviews with staff to ensure account reconciliations remain current and accounting issues remain addressed.  Ensures proper communication of accounting issues to Controller to eliminate surprises at fiscal year-end.  Implements auditor recommendations to strengthen accounting controls.
  • Coordinates the fiscal year-end external Single Audit.  Prepares the audited financial schedules and notes related to the Single Audit.  Performs periodic reviews and collaborates with pertinent campus departments to ensure accounting issues remain addressed.  Ensures proper communication of accounting issues to pertinent campus departments to eliminate surprises at fiscal year-end.  Implements auditor recommendations to strengthen accounting controls.
  • Prepares complex financial reports, analyses, and other projects as assigned for key management and the various committees of the Board of Trustees.
  • Actively participates in the progression of the university’s enterprise resource planning (ERP) software as it relates to internal account monitoring and external report development.  Assists in future implementation efforts for financial systems.
  • Leads projects as assigned by Controller, soliciting participation and collaboration with personnel from other departments as necessary.  Exercises professional judgment in the accomplishment and resource-utilization of assigned projects.
  • Provides leadership to the accounting office through goal-setting, open communication, resourcefulness, and commitment to professional development for staff members.  Sets vision and goals for the department in the advancement of financial initiatives for campus constituents.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ 

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

 

Job Requirements:

Minimum Qualifications: 

  • Graduate from an accredited four-year college or university with a degree in accounting, finance, business administration or a closely related field, and five years of progressively responsible finance work. 
  • Certified Public Accountant with public accounting experience and active license or Certified Public Accountant candidate preferred. 
  • Knowledge of generally accepted accounting principles as they pertain to colleges and universities.

Performance Expectations: Knowledge, Skills & Abilities 

  • Knowledge of generally accepted accounting principles and practice. 
  • Working knowledge of fund accounting principles and practice as they pertain to colleges and universities. 
  • Ability to analyze, comprehend, and evaluate detailed documents with accuracy. 
  • Ability to understand and implement the university’s policies and procedures. 
  • Demonstrated ability to recognize problem issues/situations and apply resourcefulness in finding appropriate solutions. 
  • Implement problem solving and use follow-through to ensure effective resolution. 
  • Successfully lead, motivate, and direct teams on assigned projects.  Maintain cooperative relationships with those contacted in the course of work (faculty, administrators, staff, and students). 
  • Demonstrate skills in both written and oral communications to effectively deal with people in conversation or correspondence. 
  • Ability to effectively supervise employees including, but not limited to, hiring, training, rewarding, and corrective action.
Posting Salary:

$6,715 - $7,422; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Resume Required, Cover Letter Preferred
 
Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review.  You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review.   If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu 
 
Additional Details:

Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Daylight Time
Applications close:

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In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Clery Act, the University of San Diego publishes a combined Annual Security and Fire Safety Report for review. This report includes institutional policies concerning: campus security; procedures for reporting crime, fire, and other emergencies; emergency response and evacuation procedures; sexual misconduct and relationship violence reporting and response standards and protocols; alcohol and drug policies; and statistics for the previous three years concerning reported crimes that occurred within the institutions Clery reportable geography. Individuals may request a print copy of the report at the University of San Diego Department of Public Safety, located in the Hughes Administration Center, Room 150.