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Development Officer

Apply now Posting #: 2933
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, Athletics

Position Title & Department:

Development Officer; Athletic Development
Posting #


Department Description:

As part of the University of San Diego, a Roman Catholic University, the Department of Intercollegiate Athletics is committed to advancing academic and athletic excellence and enhancing students' lives while promoting the University of San Diego.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This position is responsible for helping meet the fundraising objectives of the USD Department of Intercollegiate Athletics. Under the supervision of the Senior Associate Director of Athletics for Development, this position is responsible for the identification, cultivation and solicitation of annual fund (TAA), major gift, and sport specific club donors. Additionally, the position will help plan and manage stewardship and donor research activities for the Athletics Department.

Duties & Responsibilities:

 Fundraising Activities

• Identify and manage a portfolio of annual and major gift prospects, which includes individuals with specific affiliation or giving interest to the University of San Diego Athletics program.

• Cultivate, Solicit and Steward Annual and Major Gift Donors.

• Identify and evaluate potential donors; design and implement prospect cultivation, solicitation and stewardship strategies.

• Maintain strong relationships and sustain regular contact with university officials, volunteer leaders, and other key stakeholders in support of the Senior Associate AD’s fundraising strategies, donor cultivation/solicitation, and essential stewardship of constituents; ensure timely, appropriate outreach and continued donor engagement with the university, including but not limited to anticipating essential deadlines, preparing draft documents, proposals, and communications.

• Develop, manage and execute campus fundraising campaigns, including the personal cultivation, solicitation and stewardship of faculty and staff.

• Assist in the planning and coordination of special events (e.g. luncheons, banquets, auctions, etc.) and facilitates, game-day hospitality and/or premium seating areas: the Jenny Craig Pavilion, Torero Stadium, Fowler Park and other facilities. 

Development Operations

• Assist in the planning and production of the Athletics Development website, publications, brochures, and related-collateral materials necessary to support fundraising initiatives (both printed and digital).

• Create and produce donor pledge agreements and gift agreements, as needed.

• Create, maintain, update information collection, retrieval, and reporting processes for prospect research and major donor prospect management; maintains prospect management data and tracking in Advance; proactively updates information maintained in Advance.

• Support the gift entry process as needed to ensure timely gift processing and receipting. Identify database issues that require data cleanup and work with the gift specialist to complete cleanup projects. 

Job Requirements:

Minimum Qualifications: 

  • Bachelor’s degree required.
  • Assistant Director: One year of related experience. Associate Director: Three years of related experience.
  • Experience in nonprofit development or sales and/or higher education, preferably in NCAA Div. 1 Athletics.
  • Excellent written and oral communication skills, as well as exceptional critical listening and thinking skills.
    Command of the English language, including AP writing style and standard grammar, spelling, punctuation, syntax, and proofreading skill.
  • Strong teamwork and leadership skills. Experience in managing teams at all levels across an organization.
  • Effective strategic thinking, creative problem solving, attention to detail, and the ability to identify key issues proactively and to formulate recommendations for change or improvement.
  • Excellent organizational and time management skills.
  • Ability to respond to unanticipated situations and shift priorities at a moment’s notice in a fast-paced office environment.
  • Advanced experience with Microsoft Word and Excel; ability to learn new computer programs quickly and efficiently.
  • A commitment to quality, client/colleague-oriented service; tact and discretion in maintaining confidentiality with campus administrators, trustees, or donors.
  • Friendly and personable; mature, positive attitude; a team player.

Preferred Qualifications:

  • Playing experience or participation in intercollegiate athletics preferred.

Performance Expectations - Knowledge Skills and Abilities: 

• Expected to meet and achieve fundraising metrics and goals related to: prospecting, number of donor contacts and visits, number of gifts and funds raised.
• Ability to initiate, lead, coordinate, and complete various projects with minimal supervision.
• Independent judgment when making decisions with the ability to think and act globally.
• Comfort level with public speaking.
• Excellent human relations skills and the ability to work with various university constituents; ability to develop and use empathetic listening skills, communicate with clarity, and maintain an attitude that conveys respect, cooperation, honesty, and resourcefulness.
• Adept at identifying problems, issues, and opportunities as they arise, appropriate responsiveness, including advising staff and/or the vice president appropriately.
• Proficiency with donor database/prospect management systems.
• Knowledge of USD policies and procedures; ability to become familiar with university history, customs and protocols, departmental structures and systems, fiscal procedures, and personnel policies.
• Flexibility in work schedule to permit occasional early morning, evening, and weekend duty, as needed.

Special Conditions of Employment:

Athletics Development is a complex division with various responsibilities to the university-at-large, various institutional constituencies, the president, senior administrative staff, and the Board of Trustees. This employee’s personality and temperament are just as important as any particular skill. This employee must have the ability to maintain a professional demeanor, utilize tact and discretion, and maintain the strictest confidentiality.

Tools & Equipment Used:

Personal computer, Microsoft Office applications, database and reporting systems (BSR Advance, Cognos, Sharepoint), internet applications (iModules) and search engines, telephone, fax, and other related office equipment.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

Commensurate with experience; Excellent Benefits. 

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:
Looking for a dynamic fundraising professional who is an excellent relationship builder, has no fear in inspiring support, and is excited to make cold calls! San Diego is a wonderful place to call home and an institution where you can make an impact on the scholar-athlete experience.

Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Note: The position will be hired either at the Assistant or the Associate level depending on the experience of the candidate selected.

Hours: 40

Closing date: Open until filled 

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Standard Time
Applications close:

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In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Clery Act, the University of San Diego publishes a combined Annual Security and Fire Safety Report for review. This report includes institutional policies concerning: campus security; procedures for reporting crime, fire, and other emergencies; emergency response and evacuation procedures; sexual misconduct and relationship violence reporting and response standards and protocols; alcohol and drug policies; and statistics for the previous three years concerning reported crimes that occurred within the institutions Clery reportable geography. Individuals may request a print copy of the report at the University of San Diego Department of Public Safety, located in the Hughes Administration Center, Room 150.