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Assistant Vice President for Facilities Management

Apply now Job Number: 588
Position Status: Full-time regular
Location: San Diego
Position Type: Facilities, Administrator

Position Title & Department:

Assistant Vice President for Facilities Management
Posting #

588

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries-old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Reporting to the Vice President for Operations/Chief Operating Officer, the AVP for Facilities Management manages an experienced and talented team. The AVP will be charged with providing strong leadership and management to the Facilities Management department and establishing a healthy culture of teamwork, transparency and openness. The AVP will be accountable for overseeing the complex financial components of the department, including all operating, utility and capital budgets. The AVP will work together with his/her team as well as with other campus constituencies, including faculty, staff and others to ensure a high level of
input and collaboration in all aspects of Facilities’ interface with the campus and local community. The AVP will provide strategic leadership to the entire enterprise, will focus on knitting together the various sub-units, and will evaluate and streamline all work processes with his/her team. Departments supervised include: facilities planning; space administration; supervision of off-site assets; architectural and engineering;construction management; environmental health and safety; sustainability; facilities maintenance and repair; renovations; utilities acquisition, generation and distribution; custodial/housekeeping services, landscape
and grounds maintenance; transportation maintenance; and other maintenance services to support the academic, administrative, auxiliary and athletic programs. Manages annual budget resources exceeding $20 million-plus construction and renovation budgets.

This position receives supervision from the Vice President for Operations/Chief Operating Officer and provides general supervision to 11 administrators; indirect supervision of a staff of more than 150 employees.

Duties and Responsibilities:

Fiscal Management
• Develops and recommends planning guidelines and procedures for the development of the
Facilities Management long-range plans, annual operating budget and capital budget program.
• Supervises total department annual budget and specific budget areas under direct control,
including forecasting and monitoring budgets, analyzing and approving operating budget
expenditures and ensuring effective cost controls.
• Maintains control over budgets, ensuring their effective and proper use.
• Manages annual budget resources exceeding $20 million-plus construction and renovation budgets.

Project Management
• Develops strategic long-range plans and master plans to meet the goals and objectives of the
campus.
• Provides facilities planning and space administration for the campus.
• Maintains liaison with architects, engineers and contractors engaging in major construction or
renovation projects.
• Directs the preparation of estimates on proposed projects covering material, equipment, labor and related costs.
• Reviews contracts/specifications/drawings for construction and renovation projects.
• Monitors and maintains off-campus university real estate assets.
• Insures accuracy of work orders and work order reports.
• Oversees designing and implementing a formal inspection protocol for construction projects.
 
Operations
• Manages, directs and assumes accountability for the management and administration of
Building Maintenance, Landscaping/Grounds Maintenance, General Services, Housekeeping,
Custodial and Utilities Distribution departments.
• Oversees the university recycling program to ensure compliance with city, state and federal
requirements.
 
Sustainability
• Develops strategic long-range plans to calculate and minimize USD’s environmental footprint.
• Integrates and collaborates with USD’s academic, research and educational programs.
• Develops cost savings through energy efficiency projects.
• Supports new and existing initiatives for sustainable development and entrepreneurship.
 
Environmental Health and Safety
• Develops and recommends planning guidelines and procedures for the campus environmental
health and safety programs; oversees campus-wide safety training programs.
• Establishes and monitors safety procedures and training for all department employees,
including the management of the hazardous materials program; consistently follows and enforces safety practices in compliance with rules and regulations established by the university, as well as state and federal agencies.
 
Human Resources Management
• Oversees the recruitment, selection, training, direction, evaluation, corrective action and
dismissal of all department employees.
• Directs the management of personnel record-keeping and reviews/approves personnel
actions.
• Estimates manpower requirements, manages staffing levels and produces labor/staffing
reports.
• Provides clear guidance to the entire staff, especially his or her direct reports, regarding
performance expectations. Serves as a role model, an advocate, a bridge-builder and a mentor for staff. Creates and sustains an environment that fosters teamwork, excellence, cooperation,
respect, empowerment and diversity.
• Partners with Human Resources and others to develop and implement training programs for
the Facilities Management Department
 
General Administration
• Provides strategic leadership and management while overseeing all aspects of the day-to-day
operations and activities of the Facilities Department.
• Manages, oversees and assumes accountability for the Facilities Department short- and long-range plans as well as annual operating and capital budgets including utilities, major and minor
repairs and recurring and deferred maintenance.
• Establishes relationships internally in the Department and externally with a wide variety of
people across the University and San Diego community.
• Partners and collaborates with key stakeholder groups to formulate design standards for the
University. Incorporates sustainability principles and energy efficiency goals in standards.
 
 
Job Requirements:

Minimum:

• A Bachelor’s degree in engineering, building or construction management, business administration or related field is required.

• A Master’s degree in Mechanical, Electrical, Construction, Engineering or related field is desirable. LEED credential preferred.

• A minimum of 10 years of progressive facilities experience in a higher education or related field, with at least seven years in a mid-senior-level leadership position. Demonstrated understanding of, appreciation for and willingness to work in a consensus-driven environment.
• Demonstrated effectiveness in strategic planning on both micro- and macro-level projects. A track record of evaluating organizational structures, workflows and systems to optimize performance. Strong experience and knowledge of asset information management systems.

Performance Expectations: Knowledge, Skills & Abilities:

• Strong leadership skills and the ability to lead in formal and informal situations, with notable experience in leading a diverse team.
• A flexible and hands-on management style that delegates authority, empowers staff, sets high expectations and holds departmental colleagues accountable. A demonstrated track record of managing, motivating and mentoring team members to maximize individual and collective performance.
• A demonstrated track record of employing customer service strategies and an ability to exercise proactive team-oriented approach to supporting both internal and external customers.
• A high level of comfort with a fast-paced, intense and complex environment where priorities can change rapidly.
• Highly developed staffing and budget resource management skills in an organization or institution of equal or greater size and complexity.
• Must be able to effectively serve and please multiple constituencies commonly found in higher education.
• A demonstrated ability to build relationships with various constituents internally across campus and externally throughout the community.
• Excellent organizational, administrative and project management skills to include the ability to diagnose critical areas of attention and stay focused, and then translate strategies into concrete action.
• Ability to become an intellectual partner on the senior leadership team and be accepted by senior administrators and faculty as a trusted and respected partner who is willing to listen and then gets things done.
• Must have the judgment and ability to exercise tact and sensitivity in dealing with complex issues and situations coupled with the requisite skill to base decisions on the institution’s best interest.
• A strong work ethic with evidence of a successful track record of meeting or exceeding stated goals.
• Excellent verbal and written communication skills and demonstrated ability to communicate proactively and effectively with diverse publics.

 Special Conditions of Employment:

• Must possess a valid CA driver license and be able to drive university vehicles. Must pass required pre-employment background checks.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

Commensurate with experience; Excellent Benefits. 

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

 

Special Application Instructions:

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:

Hours: 40 hours per week; usual work hours 8:00 am to 5:00 pm 

Closing date: Open Until Filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: Pacific Standard Time
Applications close:

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